Health System Specialist- Executive Assistant

This position is situated within the Department of Veterans Affairs and operates under the Veterans Health Administration as part of the Mid Atlantic Health Care Network. It is based at the Salem VA Medical Center in Salem, Virginia and aligned within the Associate Director, Patient Care Services a role central to supporting patient-care operations across the facility. This organizational placement reflects the broader VHA mission to deliver coordinated, high-quality health services to Veterans.

Major duties include, but are not limited to: The candidate is an executive level administrator responsible for supporting the strategic planning and direction, budgetary oversight, and the administrative functioning of all service lines that report through the Associate Director of Patient Care Services (ADPCS/Nurse Executive). Assists the assigned Executive Leadership Team (ELT) member in planning, organizing, evaluating, advising and coordinating administrative activities. Advises top management on matters impacted by programmatic/policy changes. Advises on, and formulates policies and procedures-adapting existing policies and procedures and/or formulating new policies and procedures. Analyzes program development proposals to ensure the best use of resources. Guides Service leadership in reviewing their current programs and assists with the use of managerial, analytical, and reporting techniques to develop recommendations and outcome measurements. Makes appropriate recommendations to top management based on data analysis and findings. Assists the ELT member in the preparation of a variety of daily, weekly, monthly and annual reports. Performs administrative duties such as event scheduling, special projects, program development and preparation of written reports and responses. Prepares issue Briefs which are designed to inform the the HSA (Health Service Area) and VA Central Office (VACO) of significant issues/events. Ensures timely follow-up on issues raised during Director's Morning Report meetings. Prepares documents for ELT members signatures, prepares presentations in a variety of formats for the ELT and other management individuals. Recognizes and uses correct English grammar, punctuation, and spelling. Communicates information such as facts, ideas or messages in a succinct and organized manner. Performs other duties as assigned. Work Schedule: Monday-Friday, 7:45 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist- Executive Assistant/PD503050 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.