Grant Administrator Sr, Department of Accounting & Finance

Job Overview

The Department of Accounting and Finance, College of Medicine is recruiting a Pre-Award Senior Grant Administrator.

Using established procedures with detailed instructions, this Pre-Award Grant Administrator will engage in the day-to-day administration of proposal budget development and grant proposal preparation, provide recommendations and advice to management or other groups on process related topics, and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include reading, understanding, and communicating to key individuals (such as the applicant and business staff) various sponsor guidelines and properly assembling grant proposal materials and project budgets in a high-volume environment with overlapping deadlines and competing priorities. Sponsors may include both federal and non-federal sources. It is expected that the Senior Grant Administrator will be sufficiently experienced to operate on a day-to-day basis with minimal input, direction, assistance, or oversight required from management. Applicants at this level are expected to be largely independent and self-sufficient.

This team-oriented position will offer flexibility for a fully remote schedule for applicants with a residence within OH/IN/KY once training is complete. Applicants outside of the OH/IN/KY area are also eligible to apply. Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

• Knowledge of NIH policies, cost principles and guidelines.
• Work directly and collaboratively with the various offices of the university to fulfill all compliance requirements and to resolve complex issues that arise during the application and just-in-time processes.
• Assist faculty and senior research staff with the proposal creation, preparation, and submission process to various federal and non-federal external agencies.
• Complete grant applications: follow standard principles and systems and use appropriate terminology associated with a particular field of specialization, continuously building on current job knowledge.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
• Assist faculty and staff with developing, assembling, and administering federal, state, and private grants, contracts, and external funding sources.
• Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission, or more broadly defined encompassing the ability to help the research enterprise at UC.
• Extend mastery of job knowledge to the principles, theories and practices of related specialties and expand knowledge of best practices within the field of grant administration.
• Assist with dissemination of expertise to train future Grant Administrator 1’s & 2’s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Participation in teams and special projects that involve extensive cooperation and coordination across multiple levels.
• Prepare written and/or verbal presentations or proposals on complex issues, university processes, sponsor guideline interpretations and other grantsmanship processes and deliver to a broad variety of audiences.
• Identify and implement innovative solutions to important and complex strategic and operational issues which may involve unusual circumstances.
• Perform related duties based on departmental need.
• This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Four (4) years of grant proposal development and submission experience.
• Knowledge of Uniform Guidance.
• Familiarity with NIH grant proposal submission policies and procedures.
• Ability to organize and manage multiple tasks. Effective time management and the ability to prioritize work tasks are essential qualities for success in this position.

Additional Qualifications Considered

• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience of participating as a team member in a collaborative environment.
• Supervision experience.
• Project management experience.

Physical Requirements/Work Environment