Grant Accountant
CVPeople Tanzania · Dar es salaam, Tanzania ·
- Category
- Finance
The Grant Accountant will
be responsible for the project budgeting and financial reports for different
donors grants and Sponsorship be it monthly, quarterly, semi-annually or
annually, KPI reports for Quarterly Regional reporting and Cost recovery
analysis and monitoring. The role is also
responsible for management of the corporate financial information system at
Country Office in relation to projects processes and ensure donor’s compliance
during acquisition, management and Reporting.
Responsibilities
System management
· Monitor Projects set up in the
system, ensuring all projects are set in a proper manner.
· Manage and oversee all grants Data entry into SAP whilst working closely with respective Grants Accountant and Project Accountants.
· Review and ensure all data in the corporate Grants Monitoring reports is accurately entered.
· Develop tools to remind and facilitate all projects related reporting including audit reporting, donor financial reporting, management reporting, Grants monitoring corporate reporting and cost recovery reporting to ensure quality and timely submission of information for management decision
· Manage and oversee all grants Data entry into SAP whilst working closely with respective Grants Accountant and Project Accountants.
· Review and ensure all data in the corporate Grants Monitoring reports is accurately entered.
· Develop tools to remind and facilitate all projects related reporting including audit reporting, donor financial reporting, management reporting, Grants monitoring corporate reporting and cost recovery reporting to ensure quality and timely submission of information for management decision
Budgeting
· Work with Head of Finance on new grants budget development to ensure projects are full costed in a
proper manner from initial proposal stage.
· Work closely with Finance Head of Finance on annual budgeting process.
· Monitor approved budget and budget in system to tally at all times.
· Facilitate timely development, mapping and amendments of projects in the system to allow smooth implementation
· Work closely with Finance Head of Finance on annual budgeting process.
· Monitor approved budget and budget in system to tally at all times.
· Facilitate timely development, mapping and amendments of projects in the system to allow smooth implementation
Reporting
· Prepare/ review donor
financial reports as will be allocated by Head of Finance.
· Prepare BvA for active projects both Grants and Sponsorship to track the overall budget performance.
· To Prepare various reports during the month and at the end of the month for management review and decision making this includes Cost Centre Reports, Cost Recovery Reports, Data cleaning Reports, Internal and External Vendor Report, Commitment Report.
· Participate on quarterly KPI reporting on finance, projects and grants.
· Monitor approved budget Vs Spending and commitments
· Retrieve Commitment reports and ensure there are no outstanding commitments for POs which having created in the pasts with a gap of two months from date of reporting. The commitments should be communicated to the respective Procurement staff and Finance staff for further investigation and action. Hence, sharing SAP Help cards for clearing commitments to ensure nil commitments. The same must be done two or three months before the end of any project.
· Participate in posting and analyse of income received from donor/National offices.
· Prepare BvA for active projects both Grants and Sponsorship to track the overall budget performance.
· To Prepare various reports during the month and at the end of the month for management review and decision making this includes Cost Centre Reports, Cost Recovery Reports, Data cleaning Reports, Internal and External Vendor Report, Commitment Report.
· Participate on quarterly KPI reporting on finance, projects and grants.
· Monitor approved budget Vs Spending and commitments
· Retrieve Commitment reports and ensure there are no outstanding commitments for POs which having created in the pasts with a gap of two months from date of reporting. The commitments should be communicated to the respective Procurement staff and Finance staff for further investigation and action. Hence, sharing SAP Help cards for clearing commitments to ensure nil commitments. The same must be done two or three months before the end of any project.
· Participate in posting and analyse of income received from donor/National offices.
Cost Recovery
· Manage
cost recovery efforts on projects especially apportioned cost
· Work with input and control team to ensure smooth end to end process on cost recovery within the organisation ensuring there is a fair share allocation of administration cost between projects
· On monthly basis analyse the status of Cost Recovery for both PU shared and Apportioned cost and provide technical advice as appropriate
· Enhance Cost Recovery awareness within the organisation for both Finance and none Finance Colleagues.
· Work with input and control team to ensure smooth end to end process on cost recovery within the organisation ensuring there is a fair share allocation of administration cost between projects
· On monthly basis analyse the status of Cost Recovery for both PU shared and Apportioned cost and provide technical advice as appropriate
· Enhance Cost Recovery awareness within the organisation for both Finance and none Finance Colleagues.
Project Start up, Implementation and Closure
· Participate in projects audits
and Audits by providing the necessary reports information’s as needed.
· Support audit by ensuring all supporting documents required are traced and kept ready for auditors' review by ensuring they are stamped paid, the documents are sufficient and reliable.
· Update the Project List & Grant Numbers and share with all Finance & Procurement for their records.
· To work with various national offices (NO) for grants closure purpose.
· To participate in various meeting with National Offices relating Grant compliance, Grant remediation, financial report feedback, audit report feedback for Grant projects.
· Fully participate on projects start-ups and closure for project not allocated to Specific Zones ensuring all the requirements are understood by the project teams for smooth implementation.
· Support audit by ensuring all supporting documents required are traced and kept ready for auditors' review by ensuring they are stamped paid, the documents are sufficient and reliable.
· Update the Project List & Grant Numbers and share with all Finance & Procurement for their records.
· To work with various national offices (NO) for grants closure purpose.
· To participate in various meeting with National Offices relating Grant compliance, Grant remediation, financial report feedback, audit report feedback for Grant projects.
· Fully participate on projects start-ups and closure for project not allocated to Specific Zones ensuring all the requirements are understood by the project teams for smooth implementation.