Graduate Program Coordinator

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

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Post End Date:

September 7, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role:

Reporting to the Associate Dean, Research and Graduate Studies, the Graduate Program Coordinator is responsible for coordinating graduate program operations across recruitment, admissions, academic advising, and program delivery. The role ensures a high-quality student experience while supporting faculty and maintaining compliance with academic policies and standards.

The Graduate Program Coordinator will:

• Coordinate administrative delivery of graduate programs and ensures effective implementation of academic processes, compliance, and data integrity;
• Coordinate program operations, including course scheduling, registration support, academic milestone tracking, and grade submission;
• Administer key academic processes (e.g., comprehensive exams, thesis proposals, defenses), ensuring adherence to policies, timelines, and quality standards;
• Facilitate communication between Graduate Program Directors, supervisors/co-supervisors, and students regarding academic requirements, program milestones, timelines, and progression concerns;
• Supports the end-to-end graduate recruitment and admissions lifecycle to ensure a high-quality applicant pool and efficient, compliant admissions processes;
• Delivers recruitment activities, including outreach, presentations, and information sessions (in-person and virtual), to attract qualified applicants;
• Provide accurate, timely guidance to prospective applicants on program offerings, requirements, and admissions processes;
• Administer admissions processes, including issuing offers/declines and maintaining accurate applicant records and data;
• Provide comprehensive academic advising and proactive student support to promote progression, engagement, and timely degree completion;
• Advise prospective and current students on program requirements, course selection, policies, and academic pathways;
• Build and maintain effective working relationships with faculty, academic leaders, and campus partners to coordinate student support, exchange information, and resolve issues impacting student progression;
• Identify gaps or inefficiencies in curriculum, processes, or student supports, and recommend practical improvements to enhance student success, retention, and service delivery.

This position requires flexibility to work outside of traditional business hours, including evenings and weekends, to support students across different time zones and to meet program, recruitment, and operational needs.

Key Skills and Experience:

• A degree in a related discipline or the equivalent combination of education and experience;
• Knowledge of academic advising principles, models, and counselling approaches;
• Understanding of graduate curriculum, course requirements, prerequisites, and scheduling within the Faculty;
• Knowledge of university policies, regulations, strategic priorities, programs, services, and systems;
• Awareness and understanding of various collective agreements;
• Proficiency with computer systems and software applications;
• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
• Knowledge of privacy legislation (e.g., FIPPA);
• Promotes and embodies inclusiveness and respect within the workplace and the broader community;
• Strong communication and interpersonal skills, including active listening and clear written/verbal communication;
• Excellent writing, grammar, editing, and proofreading skills;
• Ability to coach, mentor, and motivate students, including identifying risk and making appropriate referrals;
• Demonstrates empathy, discretion, and professionalism when handling sensitive or confidential situation;
• Self-motivated with the ability to work independently and collaboratively;
• Strong organizational, prioritization, and multitasking skills, with accurate record-keeping practices;
• Effective problem-solving skills with the ability to adapt and apply new knowledge quickly;
• Ability to interpret and apply academic policies, regulations, and governance documents.

Preferred or Asset Skills:

• Administrative and academic advising experience within a graduate education setting; and
• Graduate degree.

Salary and Total Rewards:

• Job Grade K, Salary Scale ($62,115-99,384);
• Target Hiring Range: $62,115-$70,000*
• This is a permanent position that includes:
• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
• Vacation: Up to 3 weeks per year, in addition to university holidays.
• Flexible Work Arrangements: Hybrid work schedule available.
• Professional Development: Eligibility for the Brock Tuition Waiver Program.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.