General Clerk / Data Entry Administrator

Job Summary

We are seeking a responsible and detail-oriented General Clerk / Data Entry Administrator to support daily administrative and documentation tasks efficiently.

Responsibilities

• Enter data accurately and maintain company records and databases to ensure up-to-date information
• Process Delivery Orders (DOs), Purchase Orders (POs), invoices, and payment documents to support financial workflows
• Prepare, organise, scan, and file documents in both electronic and hard-copy formats for easy retrieval
• Update Excel spreadsheets and prepare basic administrative reports to track and communicate key information
• Maintain and organise documents using Microsoft SharePoint and Microsoft 365 for centralised access
• Verify documents for completeness and accuracy before submission to prevent errors
• Coordinate with internal departments, suppliers, and customers to resolve administrative documentation issues
• Track outstanding documents, invoices, and supporting records to ensure timely follow-up
• Provide general administrative and clerical support to project and office teams to facilitate smooth operations
• Manage and update petty cash, inventory, tools, and equipment lists to maintain accurate records
• Perform other administrative duties as assigned by management to support business needs

Preferred competencies and qualifications

• Previous experience in general administration, data entry, or clerical work
• Working knowledge of Microsoft Excel, Word, and Outlook
• Experience with Microsoft 365 and SharePoint is an advantage
• Typing skills with high data-entry accuracy
• Strong attention to detail and organisational skills
• Ability to work independently and manage routine tasks efficiently
• Good communication and interpersonal skills
• Experience in engineering, construction, facilities management, or project administration is an advantage
• Responsible, reliable, and willing to learn