Finance Executive(Part-time)

Finance Executive (Part-Time)

Part-time, Dubai Based

Founded in Hong Kong in 2016 by the couple Delphine Lefay and Diego Dultzin Lacoste, OnTheList is Asia’s first members-only flash sales concept.

OnTheList works directly with retail brands and official distributors, turning old inventory into opportunity by providing a sustainable way for brands to sell past-season items that would have otherwise ended up in landfills, while providing the best deals and steep discounts to our OnTheList members.

Since launching in Hong Kong in 2016, OnTheList has hosted over 6,350 flash sales and has built a community of over ​1.53 million members across all regions. We’ve since expanded to Singapore, Australia, Malaysia, Korea, Shanghai, Beijing, Thailand, Dubai, and Saudi Arabia with plans to expand to more strategic markets.

Sustainability is rooted in who we are and motivates us to continue our mission. To date, we have saved over 9.85 million items from ending up in landfills. Forming OnTheLove, our CSR initiative, has allowed us to deepen our commitment to minimizing our carbon footprint while working with local organizations and hosting regular charity sales.

Join our mission and gain access to the best deals from the biggest brands in town. Sign up to become a member now and never miss another flash sale!

At OnTheList, our values guide everything we do: Family Spirit is driven by humility, fostering genuine connections with our community. Panache reflects our passion for delivering exceptional experiences. Sustainability is rooted in our commitment to creating a positive impact on the world around us, while Excellence is driven by Cooperation and teamwork.

OnTheList started very successfully in Dubai in 2024, Now, it's time to launch in Saudi! You will report to the GM based in Dubai and you will be responsible to the first exciting development of this new market.

Finance Executive

As a Finance Executive at OnTheList Middle East, you will support the day-to-day finance operations of our growing business across the UAE, KSA and other GCC markets.

This is a hands-on, detail-oriented role focused on ensuring supplier invoices, procurement documentation, payments and tax records are accurate, complete and processed on time. You will work closely with internal teams to validate financial information, resolve discrepancies and maintain strong controls across our payment processes.

The role is ideal for someone who is highly organised, numbers-driven and comfortable taking ownership of finance processes while working independently.

WHAT WE WILL TRUST YOU WITH...

Invoice Validation & Accounts Payable

• Compile supplier invoices and ensure all required supporting documents are complete before processing.
• Validate invoices against procurement records, agreed commercial terms, quotations and other supporting documentation.
• Verify invoice amounts, VAT details, supplier information, approvals and bank details for accuracy.
• Identify discrepancies or missing information and follow up with internal teams and suppliers to resolve them before payment.
• Maintain accurate and organised records of invoices, approvals and supporting documents.

Payment Processing

• Prepare payment requests and ensure all required validations and approvals are completed before processing.
• Process approved supplier payments accurately and within agreed payment timelines.
• Maintain accurate payment records and track outstanding or pending payments.
• Support payment reconciliations and follow up on any discrepancies where required.
• Ensure appropriate financial controls and documentation are followed throughout the payment process.

VAT & Tax Compliance

• Prepare and submit VAT filings and other applicable tax filings within required deadlines.
• Maintain complete and accurate supporting documentation for VAT and tax reporting.
• Review transactions to ensure appropriate VAT treatment and flag any discrepancies or compliance concerns.
• Stay informed of relevant VAT and tax requirements applicable to the business.
• Support finance and tax compliance requirements across the UAE, KSA and other GCC markets as the business expands.

Finance Operations & Documentation

• Maintain accurate and well-organised finance records and supporting documentation.
• Support internal finance reporting, reconciliations and documentation as required.
• Coordinate with internal stakeholders to ensure finance-related information is submitted accurately and on time.
• Support the continuous improvement of payment, procurement and finance processes.

WHAT IT TAKES...

• Previous experience in accounts payable, finance operations, accounting or a similar finance role.
  
• Knowledge and practical experience in VAT and tax filing is highly preferred.
• Knowledge of UAE tax regulations is preferred; exposure to KSA or other GCC tax requirements would be an advantage.
• Strong attention to detail and confidence working with numbers and financial documentation.
• Hands-on experience reviewing supplier invoices and validating them against procurement and supporting documents.
• Good Excel skills and the ability to maintain accurate financial records.
• Strong organizational and time-management skills, with the ability to meet strict payment and filing deadlines.
  
• Comfortable working independently and taking ownership of assigned finance processes.
• Candidates on a dependent visa are preferred.
• Available to work 2- 3 days per week in Dubai.
  

Why You'll Love It Here

• A high-impact, varied role at the heart of OnTheList's Dubai operation with direct exposure to the region's leading luxury brands.
• Competitive base salary
• Employee Benefits: Enjoy exclusive access and discounts across our wide range of luxury partner brands.

• OTL benefits- Charity Leave and Birthday leave.

Process of Recruitment

1. Virtual Interview with the Middle East – Assistant HR Manager
   
2. Virtual Interview with the Middle East GM
3. In person Interview with the Middle East GM