Finance Data Entry Coordinator

Unshakable Builders & Innovation Property Management
Location: Greenville, NC
Job Type: Full-Time
Pay: $17.00 per hour
Schedule: Monday–Friday | 40 hours per week

Job Summary

We are seeking a highly organized and detail-oriented Finance Data Entry Coordinator to support the financial operations of Unshakable Builders and Innovation Property Management.

This is an entry-level Finance position primarily responsible for manually entering invoices, bills, credits, and supporting financial information into our company systems. The ideal candidate is comfortable working with numbers, can type efficiently and accurately, understands the basics of bills and invoices, and takes pride in producing accurate work.

This position requires more than simply entering information. The successful candidate must be able to review and audit their own work, recognize when something does not look right, and ask questions rather than make assumptions.

Responsibilities

• Manually enter invoices and bills into company accounting, construction management, and property management systems.
• Review invoices before entry to ensure information is complete and legible.
• Accurately enter vendor names, invoice numbers, dates, amounts, descriptions, and other required information.
• Ensure invoices are entered under the correct company, construction project, or managed property.
• Enter or verify cost categories/cost codes according to established company procedures.
• Upload and attach invoices and supporting documentation to the appropriate records.
• Check for duplicate invoice numbers, duplicate charges, credits, and other potential discrepancies.
• Compare information entered into the system against the original invoice to verify accuracy.
• Conduct routine self-audits of completed work.
• Correct data-entry errors promptly when identified.
• Maintain organized electronic financial records.
• Assist with periodic invoice and data audits.
• Research invoices or supporting documentation when requested by Finance or Operations leadership.
• Maintain strict confidentiality of company and financial information.
• Communicate missing or questionable information to the appropriate team member before entering the transaction.
• Complete additional Finance and administrative support assignments as needed.

Qualifications

• High school diploma or GED required.
• Minimum typing speed of 40 WPM.
• Strong attention to detail and accuracy.
• Basic understanding of bills, invoices, due dates, credits, and vendor transactions.
• Comfortable working with numbers and performing basic mathematical calculations.
• Strong computer and data-entry skills.
• Ability to learn multiple software platforms.
• Ability to organize and manage a high volume of documents.
• Ability to work independently while following established procedures.
• Ability to identify errors and discrepancies rather than simply entering information as presented.
• Strong written and verbal communication skills.
• Dependable attendance and ability to consistently meet deadlines.
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Previous experience with accounts payable, bookkeeping, invoice processing, construction, property management, QuickBooks, Buildertrend, or similar software is preferred but not required. We are willing to train the right candidate.

What Success Looks Like

Success in this position is based heavily on accuracy and consistency. We are looking for someone who understands that entering an invoice incorrectly can affect multiple steps of the financial process.

The right person will develop a habit of asking:

Is this the correct company? Is this the correct vendor? Is this the correct project or property? Is the amount correct? Has this invoice already been entered? Does my entry match the original document?

We value employees who catch their own mistakes before someone else has to.

Position Expectations

This position supports two separate companies, so organization and attention to detail are critical. Financial records for each company must remain properly separated.

When information is incomplete or unclear, the expectation is to stop, ask, and verify—not guess.

The position will include a 90-day introductory/probationary period during which performance will be evaluated based on attendance, reliability, typing/data-entry proficiency, accuracy, productivity, ability to follow procedures, communication, and self-auditing.

Our Standard

At Unshakable Builders and Innovation Property Management, we believe every position contributes to the success of the organization. In Finance, accurate information is the foundation for good financial decisions.

We are looking for someone who is dependable, teachable, organized, accountable, and committed to getting the details right.

Excellence is our standard. We do not operate to the standard—we operate above it.