Finance and Admin Assistant

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

What are we looking for?

We're looking for a detail-oriented Finance and Admin Assistant (heavy in Accounts Payable) professional who can manage high-volume invoice processing and maintain accurate financial records. You'll support the finance team through reconciliations, payment processing, and administrative tasks in a fast-paced environment.

The ideal candidate is proficient in Xero and Excel, communicates well with stakeholders, and demonstrates strong organisation, attention to detail, and a proactive, collaborative mindset.

What are you expected to do?

• Managing end-to-end Accounts Payable processing

• Processing approximately 300–500 invoices across the team per week.

• Reconcile supplier statements & accounts, resolving or escalating discrepancies promptly.

• Maintaining accurate supplier records and ensuring invoices are GST compliant.

• Monitor & maintain a shared Accounts Mailbox

• Communicate effectively with internal staff and external clients/vendors via phone and email as needed.

• Provide administrative support to the finance team, including filing, data entry, and other tasks as assigned.

• Assist with ad-hoc projects and tasks to support the finance and administrative functions of the company

• Assist with month-end closing and financial reporting.

• Preparing weekly payment batches and expense reimbursements.

• Perform bank reconciliations to ensure accuracy of financial records.

You'll be a great fit if:

• You should have at least 2-3 years of experience in a similar finance and administrative role.

• You are proficient in using Xero, Microsoft Excel, and Outlook (nice to have).

• You have strong attention to detail with excellent organisational and time management skills.

• You are able to prioritise competing deadlines in a busy environment.

• You have excellent communication and interpersonal skills.

• You demonstrate a proactive attitude and willingness to work collaboratively.

• You hold a degree and/or (or are working towards) certification in Accounting, Finance, or a related field (preferred).

• You have relevant experience working with NDIS or within the home aged care/healthcare industry (highly preferred).

• You are willing to work Monday to Friday (7:00 AM to 4:00 PM Manila Time).

What you gain beyond the role:

• Remote + Hybrid Flexibility: Enjoy the best of both worlds—collaborative office days when it counts, balanced with the freedom to work from home.
• Achieve Work-Life Balance and Flexibility: Work in an environment where you're trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn't just a perk—it's how we help you perform at your best, without sacrificing life outside of work.

• Open Culture: Your voice matters, we encourage proactive communication and fresh ideas.

• Supportive Team: From your very first day to every career milestone, we've got your back—with long-term growth and projects you can truly thrive in.

• Learn and Grow: Training, coaching, and international opportunities to level up your skills and career

• Be part of a B-Corp company that puts people and planet first while creating meaningful impact.

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.

• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.

• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.

• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

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What to Expect in the Process?

1. You'll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we'll let you know if things need to move quicker.
2. Our best advice? Be yourself and enjoy the conversations. We'll keep you updated every step of the way, and you're always welcome to reach out for updates anytime.
3. If all goes well, we'll complete reference checks and requirements quickly—so we can get that job offer to you without delay.

We would be grateful if you have these already:

• Fit to Work/Health Card (Basic 5 employment medical tests)

• NBI Clearance

• Social IDs - PHIC, SSS, HDMF, TIN

• Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.