Finance and Accounting Specialist

Main Responsibilities

Regional Finance Operations

• Manage recurring day-to-day finance operations across the Gulf region and act as an operational finance contact for internal teams, customers, suppliers, bookkeepers, and external accountants.
• Maintain finance calendars, operational trackers, pending-action lists, and complete supporting documentation.
• Follow up on incomplete, delayed, or incorrectly processed finance items and drive routine matters to resolution.
• Escalate material, unusual, overdue, or technically complex matters to the Regional Financial Controller.

Customer Invoicing

• Collect billing information and supporting data from account managers and relevant business teams.
• Review billing inputs for completeness, accuracy, legal entity, currency, contractual support, and billing period.
• Create customer invoices in Workday when required and coordinate invoice preparation by bookkeepers or external accountants where applicable.
• Arrange signatures, company stamps, supporting schedules, customer-portal submissions, and other administrative requirements.
• Send invoices to the correct customer contacts, retain submission evidence, and maintain a complete regional billing register.
• Track rejected invoices, missing documentation, corrections, cancellations, and credit-note requests.

Accounts Receivable

• Send invoices and statements of account and follow up on routine receivables actions.
• Obtain remittance information and support accurate allocation of customer receipts.
• Investigate routine differences between customer records, invoices, and payments.
• Track disputed, overdue, and partially paid invoices and escalate significant collection delays, customer disputes, and credit-risk matters.
• Support the preparation and maintenance of unbilled listings and other revenue-related schedules where applicable.

Supplier and Accounts Payable Administration

• Support supplier onboarding and supplier master-data creation in Workday, ensuring documentation is complete and changes are independently reviewed and approved.
• Review supplier invoices for basic accuracy, legal-entity details, tax information, supporting documents, and evidence of approval.
• Create supplier bills in Workday when required and coordinate bill booking and corrections with bookkeepers or external accountants.
• Respond to routine supplier queries regarding invoice and payment status.
• Track urgent, rejected, blocked, or incomplete invoices and follow up on corrective actions.

Month End Closing and Accounting Support

• Coordinate the regional month-end close calendar and follow up on assigned deadlines and cut-offs.
• Ensure routine customer and supplier transactions are processed before the applicable cut-off.
• Prepare assigned balance-sheet reconciliations and supporting schedules and review reconciliations prepared by bookkeepers or external accountants.
• Support schedules for accruals, prepayments, deferred balances, fixed assets, banks, intercompany accounts, and other assigned accounts.
• Prepare or post approved routine journal entries.
• Investigate routine reconciliation differences and follow up on corrective entries.
• Support Workday and OneStream reporting activities as required.

External Accountant and Bookkeeper Coordination

• Communicate regularly with external accountants and bookkeepers regarding transaction processing, reconciliations, reporting, and close deadlines.
• Provide the information and supporting documents required for accounting entries and follow up on open requests.
• Escalate material balances, accounting judgments, and persistent delays to the Regional Financial Controller.

Intercompany Activities

• Coordinate intercompany invoicing and supporting documentation.
• Maintain intercompany transaction and balance schedules.
• Investigate routine intercompany differences, follow up on corrective actions, and support their resolution through the month-end close process.
• Escalate material, aged, or technically complex intercompany matters.

Audit and Documentation Support

• Provide internal support to the Regional Financial Controller for audit and review requests.
• Compile ledger extracts, reconciliations, invoices, contracts, approvals, and other supporting documents in a complete and traceable manner.
• Maintain organized finance records and contribute to consistent application of approval and documentation controls.

Profile

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Three to five years of hands-on experience in accounting or finance operations, including accounts receivable, accounts payable, reconciliations, and month-end closing.
• Experience working in a multi-entity, international, or regional environment; exposure to the UAE or wider GCC market is a strong advantage.
• Experience coordinating with external accountants, bookkeepers, auditors, or shared-service teams is preferred.
• A professional accounting qualification, or progress toward one, is an advantage
• Fluent English, spoken and written, is mandatory. Arabic is an advantage; French is a plus.