Company Profile
Our client is a privately-owned regional hotel group established in 2010, the company operates within Asia's growing budget hotel sector.
The company owns and operates multiple hotels across the Philippines and Thailand.
Its properties utilize a robust and scalable technology platform that supports efficient reservations and provides customers with local attraction guides. The company offers stylish budget accommodations, with properties centrally located and equipped with high-speed Wi-Fi.
Job Overview
The Finance and Accounting Officer owns the integrity of the Company's General Ledger accounts and serves as a key analytical resource, ensuring accurate accounting, timely month-end close, and complete financial schedules and reconciliations. The role is expected to proactively investigate operational variances, resolve accounting issues, and deliver fully completed financial schedules and reconciliations on time, enabling management to make fast, accurate, and informed business decisions.
The role will also support monthly, quarterly, and annual financial reporting, including preparation of trial balances, financial statements, variance analyses, intercompany reconciliations, tax schedules, and consolidation support.
BOOKKEEPING, TRANSACTION RECORDING & BOOKS MANAGEMENT
- Record daily financial transactions in the accounting system based on complete and authorized source documents, ensuring accurate amounts, dates, descriptions, account codes, entities, and cost centers.
- Maintain complete and up-to-date books of account, transaction registers, subsidiary ledgers, and supporting schedules for assigned accounts and entities.
- Prepare and upload recurring and non-recurring journal entries for accruals, prepayments, depreciation, payroll, revenue, operating expenses, intercompany transactions, and other assigned accounts, subject to required review and approval.
- Validate the accounting classification, tax treatment, period cut-off, and documentary support of transactions before posting or endorsement for approval.
- Identify duplicate, incomplete, invalid, or incorrectly posted transactions and coordinate the timely correction, reversal, or reclassification of affected entries.
- Maintain orderly transaction logs, journal entry files, supporting documents, and audit trails that allow each recorded amount to be traced to its source.
- Coordinate with Accounts Payable, Accounts Receivable, Treasury, Revenue, Operations, and other departments to resolve missing information, documentation gaps, and posting issues.
GENERAL LEDGER MANAGEMENT & PERIOD CLOSE SUPPORT
- Maintain assigned general ledger accounts and ensure transactions are completely, accurately, and consistently recorded in accordance with the chart of accounts and approved accounting policies.
- Perform assigned month-end, quarter-end, and year-end closing activities in accordance with the closing calendar, including accruals, prepayments, depreciation, reclassifications, reversals, and cut-off procedures.
- Review assigned trial balance accounts and transaction listings to identify unusual movements, incorrect classifications, duplicate postings, missing entries, and other exceptions requiring correction.
- Reconcile subsidiary ledgers, operational systems, and supporting records to the general ledger and investigate differences before the close is finalized.
- Maintain complete roll-forward and closing schedules for accruals, prepayments, fixed assets, deposits, payroll, revenue, taxes, intercompany balances, and other assigned accounts.
- Post approved adjusting entries and verify that recurring entries, automatic reversals, and period-end adjustments are processed in the correct accounting period.
- Escalate aged balances, unsupported items, unresolved differences, and close-cycle risks to the Finance and Accounting Senior Specialist or Manager within agreed timelines.
- Investigate unusual account movements, operational variances, and reconciliation differences, identifying root causes and recommending corrective actions.
- Analyze financial results and explain operational drivers behind significant fluctuations in revenues, expenses, assets, liabilities, and profitability.
- Prepare complete, well-supported lead schedules and account reconciliations to facilitate efficient financial reporting and audit activities.
- Ensure the integrity of General Ledger accounts through timely review, reconciliation, and resolution of outstanding items.
ACCOUNT RECONCILIATIONS, SCHEDULES & BALANCE SHEET INTEGRITY
- Prepare monthly balance sheet account reconciliations for assigned accounts using approved templates and ensure that ledger balances agree with subsidiary records and supporting schedules.
- Ensure each reconciled balance is supported by valid source documents, account analyses, roll-forwards, aging reports, confirmations, or other appropriate evidence.
- Investigate reconciling items, posting errors, stale balances, and unexplained movements, and coordinate corrective entries or operational resolution with responsible stakeholders.
- Maintain an aging and action tracker for outstanding reconciling items and follow through on agreed actions until items are cleared or formally resolved.
- Prepare intercompany reconciliations and balance confirmations, identify differences between counterparties, and provide complete information required for consolidation eliminations.
- Maintain schedules for additions, settlements, transfers, write-offs, reclassifications, and other account movements to preserve a clear audit trail from opening to closing balance.
- Support the Finance and Accounting Senior Specialist and Manager in clearing reconciliation or bookkeeping backlogs and in standardizing account reconciliation practices across entities.
- Submit accurate and timely reconciliations, trial balances, account schedules, and supporting files required for entity reporting, financial statement consolidation, audit,and group review.
FINANCIAL REPORTING, CONSOLIDATION & TAX SUPPORT
- Assist in preparing accurate monthly, quarterly, and annual entity-level financial statements, trial balances, management schedules, and reporting packs using finalized ledger data.
- Ensure that submitted P&L, balance sheet, cash flow support schedules, and related reports agree with the general ledger and incorporate all approved period-end adjustments.
- Prepare account movement and variance schedules and provide factual explanations for significant changes, unusual balances, or differences identified during review.
- Provide entity trial balances, account mappings, intercompany balances, confirmations, and supporting schedules required by the Finance and Accounting Senior Specialist or Manager for consolidated financial statements.
- Prepare and reconcile accounting schedules supporting VAT, withholding taxes, income tax, local taxes, and other statutory requirements handled by the department.
- Respond promptly to review questions, correct identified errors, and maintain final reporting and tax support files in a complete, traceable, and version-controlled manner.
INTERNAL CONTROLS, J-SOX SUPPORT & DOCUMENTATION
- Perform bookkeeping, journal posting, account reconciliation, and close activities in accordance with approved authorization limits, segregation of duties, review controls, and escalation procedures.
- Prepare and retain control evidence, journal approval support, reconciliation sign-offs, system reports, and other documentation required for J-SOX or group internal control testing.
- Complete assigned control checklists, closing certifications, and evidence submissions accurately and within the required timetable.
- Report control exceptions, missing approvals, unsupported balances, access concerns, and recurring process failures to the Finance and Accounting Senior Specialist or Manager.
- Support the implementation of corrective actions that strengthen financial data integrity, documentation discipline, audit readiness, and reliability of the books and records.
AUDIT, STATUTORY COMPLIANCE & BCP SUPPORT
- Prepare audit schedules, lead sheet support, account analyses, transaction listings, sampling documents, reconciliations, and other requirements for internal, external, tax, and statutory audits.
- Ensure invoices, official receipts, contracts, journal vouchers, books, ledgers, tax schedules, and other supporting records are complete, properly filed, and readily retrievable.
- Respond to assigned audit and regulatory queries with accurate documentary support and coordinate the resolution of identified accounting or documentation issues.
- Track assigned audit findings, reconciliation issues, and remediation actions and provide timely status updates until closure.
- Support business continuity for bookkeeping and general ledger processes by maintaining current procedure notes, backup files, access information, and alternate completion arrangements for critical close tasks.
PROCESS IMPROVEMENT, SYSTEMS & POLICY COMPLIANCE
- Follow approved accounting policies, SOPs, desk procedures, closing instructions, file naming standards, and records retention requirements.
- Identify recurring posting errors, reconciliation differences, documentation gaps, and manual process inefficiencies and recommend practical improvements to the Finance and Accounting Senior Specialist or Manager.
- Use the ERP, hotel systems, spreadsheets, and reporting tools accurately and consistently, including proper use of templates, account mappings, and controlled data sources.
- Support chart of accounts, cost center, vendor, customer, and other finance master data updates by validating requested changes and providing required documentation.
- Maintain organized electronic and physical files, version control, and backups to support efficient review, audit readiness, and continuity of accounting operations.
- Assist in finance system enhancements, data cleansing, automation, user acceptance testing, and workflow redesign intended to reduce manual entries and improve accounting accuracy.
ANALOGOUS TASKS
- Handle other tasks and responsibilities analogous to the purpose and reasonable expectations of the job assigned by the immediate superior.
Requirements
- Bachelor of Science in Accountancy (BS Accountancy) required; CPA is preferred but not required.
- Minimum 5 years of hands-on General Ledger accounting and month-end close experience, preferably in hospitality, hotels, real estate, retail, shared services, or other multi-entity environments.
- Strong experience supporting month-end close, including journal entries, accruals, prepayments, depreciation, reclassifications, reversals, and balance sheet reconciliations.
- Proven ability to prepare audit-ready schedules, lead sheets, roll-forwards, trial balance analyses, and financial reporting support.
- Experience supporting external/internal audits, including preparing audit schedules, organizing supporting documentation, and maintaining clear audit trails.
- Experience with ERP/accounting systems and advanced Microsoft Excel, with the ability to work accurately with transaction-level data and multiple source files.
- Working knowledge of PFRS/IFRS-based accounting principles, financial reporting, revenue and expense recognition, assets, liabilities, and cut-off concepts.
- Exposure to Philippine taxation, including VAT, withholding taxes, income tax schedules, statutory books, and BIR documentation.
- Experience with intercompany reconciliations, entity reporting, and financial statement consolidation is an advantage.
- Knowledge of hotel accounting, including revenue recognition, deferred bookings, OTA commissions, inventory, and lease accounting, is an advantage.
- Experience in Japan-headquartered, multinational, or highly controlled environments, including J-SOX/ICFR documentation or testing, is an advantage.
- Strong written and verbal communication skills, with the ability to explain accounting matters clearly to finance and non-finance stakeholders.
FUNCTIONAL COMPETENCIES
- Advanced knowledge of bookkeeping, transaction recording, General Ledger management, journal entries, and period-end close.
- Strong proficiency in balance sheet reconciliations, roll-forwards, reconciling item resolution, and trial balance review.
- Ability to support financial statement preparation, P&L and balance sheet schedules, and consolidation activities.
- Strong understanding of accounting documentation, audit readiness, audit trails, internal controls, and control evidence.
- Proficient in ERP/accounting systems, Excel/spreadsheets, data validation, and structured reporting.
- Understanding of Philippine tax compliance and BIR documentation.
- Ability to identify accounting discrepancies, investigate root causes, and recommend appropriate corrections.
- Exposure to process improvement, data cleansing, workflow standardization, and finance automation is an advantage.
Job Type: Remote
Employment Type: Full-time
Schedule: Monday – Friday
8:00 AM to 5:00 PM Philippine time
Industry: Hospitality