Facilities Manager, Cantor Arts Center and Anderson Collection

Work Arrangement: Please note that this position will be based on the Stanford campus and will be considered a hybrid role with a minimum of 4 days per week on campus. This position requires 24-hour response availability, seven days per week for emergency situations, and some night and weekend work.

Budgeted Salary: The expected pay range for this position is $86,165 - $105,000 per annum.

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and improving our world. The university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford’s future success will be shaped by its diverse perspectives, unique experiences, and inclusive culture.

Serving the Stanford University campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages and a growing online audience of scholars. The Cantor’s encyclopedic collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission and programs year-round. It is consistently one of the most visited university museums in the U.S.

The Anderson Collection at Stanford University is an extraordinary collection of modern and contemporary American paintings and sculpture located next door to the Cantor. Since its opening in 2014 the museum has become a home to thousands of students, faculty, staff, and community members who find inspiration and respite in its galleries. Built on generosity and a culture of invitation, it is a place that invites anyone to have a personal experience with 20th and 21st century American art from icons including Richard Diebenkorn, Helen Frankenthaler, Agnes Martin, Jackson Pollock, Martin Puryear, Mark Rothko, and Mary Weatherford, while special exhibitions feature new works by artists whose practices address significant issues of our time.

It is an exciting time to join the Cantor Arts Center and Anderson Collection as we build capacity to achieve the museums’ goals within an equitable, collaborative, and creative work environment.

Reporting to the Deputy Director, the Facilities Manager will work closely with the Cantor and Anderson teams to manage and support the two museums. The position must maintain respectful relationships with a wide range of colleagues and vendors while practicing sound judgment and decision making, effective written and oral communications, strong attention to detail, and flexibility in understanding of facilities functionality. The Facilities Manager will coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university.

In this role, you will:

• Serve as property operations / maintenance point of contact for facilities' issues at Cantor and Anderson; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long-term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
• Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Supervise one (1) direct report that supports daily operations, the physical environment, and building systems.

Preferred Qualifications:

• Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience.
• Flexibility and ability to adapt to changing priorities as affected by department needs.
• Basic knowledge of building engineering (HVAC, electrical, plumbing, lighting controls).
• Analytical skills to analyze and track complex space, equipment, and financial data.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Ability to interpret planning specifications, documents, working drawings, and related reports.
• Working knowledge of applications such as Excel, Word, PowerPoint, Airtable, etc.

Certifications and Licenses:

• Valid California Non-commercial Driver's License.

Physical Requirements:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

Working Conditions:

• May be exposed to noise > 80dB TWA.
• May work at heights 4 to 10 ft.

Core Duties:

• Serve as property operations / maintenance point of contact for facilities’ issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
• Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking systems; and gathering information and support for space allocation decision makers.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May supervise assigned lower level staff engaged in supporting the physical environment and building systems.

Minimum Education:

Bachelor’s degree

Minimum Experience:

Three years related, demonstrated facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Analytical skills to analyze and track complex space, equipment and financial data.
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel, Word, PowerPoint, Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.