Facilities Coordinator - Greenhouse in Caliente

Job DescriptionJob Description

Facilities Coordinator – Greenhouse

Department: Cultivation
FLSA Status: Non-Exempt
Reports To: Senior Director of Cultivation

Supervisory Responsibilities

None. This position has no direct reports and no formal supervisory authority.

This position coordinates the day-to-day activity of vendors, contractors, and outside service providers working at the greenhouse, and escorts and monitors them while they are on site. That coordination is limited to site access, scheduling, confirming that completed work matches the agreed scope, and enforcing Company safety and compliance requirements. It does not extend to directing the manner or means by which contractor personnel perform their work. It does not constitute supervisory authority over Company employees, and it does not carry authority to hire, discipline, direct the work of, or set the schedule of any Company employee.

Reporting Structure and Functional Alignment

Organizational Cultivation Reporting Line:

Facilities Coordinator – Greenhouse > Senior Director of Cultivation

The Senior Director of Cultivation provides primary supervision for this role, including day-to-day direction, prioritization of open items, performance management, and approval of any work that requires a management decision or expenditure. Because this position operates largely independently on site, the Senior Director of Cultivation sets priorities and the position reports progress and obstacles on a regular cadence rather than receiving continuous oversight.

This role collaborates with the Facilities, Compliance, Risk, and Finance departments, as well as with site leadership as the permanent team is assembled. Such collaboration does not create a reporting relationship outside the line described above.

Position Summary

The Facilities Coordinator – Greenhouse supports the Company’s greenhouse operation during an active transition period. This position closes out open health and safety items, coordinates vendors and contractors, performs and arranges general maintenance and grounds upkeep, and maintains the property to a standard that allows the greenhouse to return to safe, full operation as efficiently as possible.

The position maintains a single, organized punch list of open items with owners and target completion dates, drives that list to completion, and escalates anything requiring a management decision or spend approval. It is a hands-on role: the incumbent performs minor repairs, general handyman work, and landscaping and grounds maintenance directly, in addition to coordinating outside trades.

This is a temporary assignment established to bridge the period before the greenhouse is fully staffed. It carries no guaranteed duration and no commitment of conversion to a regular position. When permanent site staffing is complete, the responsibilities described here transition to the site team and the temporary assignment ends. Employment is at-will and may be ended by either the employee or the Company at any time, with or without notice or cause.

Essential Duties and Responsibilities

Health and Safety Closeout

• Maintain a single, organized punch list of open health and safety items, including a named owner and a target completion date for each item.

• Drive open items to completion, following up with vendors, contractors, and site staff so that work stays on schedule and nothing stalls.

• Document completed corrective work, including photographs, invoices, certifications, and inspection results, and retain the records for regulatory and insurance purposes.

• Identify and escalate items that require a management decision, a spend approval, or a licensed trade, rather than attempting work outside the scope of the position.

• Report safety hazards, damaged equipment, and unsafe conditions immediately, and remove or barricade hazards where it is safe to do so.

Vendor and Contractor Coordination

• Schedule, escort, and monitor vendors, contractors, and inspectors on site during walkthroughs, inspections, quoting, and active work.

• Verify that all outside personnel are signed in, badged or escorted as required, and kept out of limited-access areas unless properly authorized.

• Collect and route quotes, scopes of work, certificates of insurance, and invoices to the Senior Director of Cultivation and the appropriate departments.

• Confirm that completed work matches the agreed scope before the work is accepted or the invoice is approved for payment.

Facilities Maintenance and Grounds

• Perform minor repairs, preventive maintenance, and general handyman tasks — basic carpentry, plumbing, fixture, hardware, door, and fencing repair — to keep the property in safe working order.

• Maintain shrubs, plants, and landscaping at a safe distance from the greenhouse structure to help control pests, rodents, and other undesirable conditions, which requires regular and ongoing upkeep of the grounds.

• Keep walkways, drives, yards, and exterior areas c