Executive Talent Acquisition and Operations Coordinator

Scopely is looking for an Executive Talent Acquisition (Marquee) and Operations Coordinator to join our Talent Acquisition team in our Culver City hub on a hybrid basis, working up to four days per week in the office. This role plays a critical part in Scopely's executive hiring efforts, partnering closely with senior leaders and executive candidates while managing highly confidential information, complex processes, and high-touch candidate experiences.

At Scopely, we care deeply about what we do and want to inspire play, every day - whether in our work environments alongside our talented colleagues, or through our deep connections with our communities of players. We are a global team of game lovers who are developing, publishing and innovating the mobile games industry, connecting millions of people around the world daily.

Our Talent Acquisition team is responsible for finding & attracting the best of the best for our business. This team sits globally in the US, UK, Spain, Mexico, China & India and is on a mission to engage with top talent to Inspire Play, Every Day!

What You Will Do:

• Lead the coordination of highly complex, confidential executive searches, requiring exceptional discretion, adaptability, and coordination across senior stakeholders.
• Own the operational coordination of executive recruiting, ensuring complex executive searches remain organized, on track, and operationally through search close.
• Exercise independent judgment to resolve complex operational challenges, balance competing executive priorities, and maintain momentum on executive searches with minimal guidance.
• Partner closely with Talent Partners and hiring leaders to drive interview processes forward and maintain momentum across executive searches.
• Coordinate and manage executive-level candidate interviews, both virtual and onsite, including complex scheduling across multiple global time zones and travel arrangements for non-local candidates.
• Track candidate progress throughout the recruitment lifecycle and proactively identify and resolve scheduling or process-related issues.
• Prepare and distribute interview schedules, candidate materials, and briefing documents to interview teams and stakeholders.
• Own executive recruiting documentation and reporting, ensuring executive search trackers, updates, meeting materials, candidate data, and reporting across the ATS and other recruiting tools are accurate and prepared for senior leadership.
• Own and coordinate executive NDAs, references, background checks, and offer administration to ensure timely completion and a seamless, compliant hiring process.
• Serve as the primary point of contact for executive candidates throughout the interview process, ensuring a seamless, high-touch experience.
• Facilitate candidate travel logistics, onsite interview experiences, and executive recruiting events, including candidate dinners and leadership engagements, ensuring every interaction reflects Scopely's employer brand.
• Coordinate executive recruiting programs and events while delivering a white-glove experience for executive candidates and senior stakeholders through exceptional planning, communication, and professionalism.
• Build strong working relationships with executives, Executive Assistants, hiring teams, and cross-functional partners to support successful hiring outcomes.
• Support select Talent Acquisition programs and initiatives by coordinating logistics, maintaining documentation, and helping ensure operational excellence across the recruiting function.
• Continuously identify opportunities to improve recruiting coordination processes, candidate experiences, and operational efficiency by streamlining workflows, enhancing candidate experiences, and increasing team efficiency through new tools and best practices.

What We’re Looking For:

• Experience in recruiting coordination, executive support, or other high-touch coordination roles; executive-level scheduling experience is strongly preferred.
• Exceptional organizational skills, sound judgment, and the ability to manage competing priorities with urgency in a fast-paced environment.
• Exceptional attention to detail, accuracy, and follow-through, with a commitment to delivering a world-class candidate experience.
• Experience partnering with senior leaders, Executive Assistants, and cross-functional stakeholders, while handling highly confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
• Experience working with Applicant Tracking Systems (ATS) and recruiting technologies.
• A proactive, resourceful approach to problem-solving and process improvement.
• A continuous improvement mindset, with a natural curiosity for new tools, technologies, and more efficient ways of working.

At Scopely, we create games for everyone - and want to ensure that the people behind our games reflect that! We are committed to creating a diverse, supportive work environment where everyone is treated with respect. We are committed to providing equal employment opportunities and welcome individuals from all backgrounds to join us and embrace the adventure!