Executive Secretary - Fairmont Agra

• Manage the General Manager's calendar, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Coordinate departmental and management meetings, ensuring timely follow-up on action items.
• Handle confidential documents, contracts, and executive correspondence with utmost discretion.
• Act as a communication link between the Executive Office and hotel departments.
• Organize VIP visits, corporate meetings, and special events with meticulous attention to detail.
• Screen calls, emails, and visitors, responding or directing inquiries appropriately.
• Maintain accurate records, files, and office documentation using established filing systems.
• Manage executive office expenses, budgets, and vendor invoicing for office supplies and services.
• Coordinate with Human Resources on staffing matters, payroll processing, and administrative personnel issues.
• Prepare briefing materials, research summaries, and background information for executive meetings and presentations.
• Oversee office technology, equipment maintenance, and coordinate IT support as needed.

• Bachelor's degree in Business Administration, Hotel Management, Hospitality Management, Commerce, or a related field.
• Minimum 3-5 years of professional experience as an Executive Secretary or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and hotel management software systems.
• Excellent written and verbal communication skills in English; proficiency in additional languages (Hindi, French, or German) is preferred.
• Strong organizational and time management abilities with the capacity to manage multiple priorities simultaneously.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.

Preferred Qualifications:

• Experience working in a luxury hospitality environment or five-star hotel setting.
• Certification in Executive Secretarial Studies or Professional Administration.
• Advanced proficiency in database management and scheduling software.
• Experience with travel coordination and event planning.
• Knowledge of hospitality industry protocols and best practices.

WHAT IS IN IT FOR YOU:

• Come As You Are
• Work With Purpose
• Grow, Learn and Enjoy
• Explore Limitless Possibilities