EXECUTIVE CONSTRUCTION SECRETARY

• Provide dedicated one-to-one executive support to the Managing Director in a fast-paced and demanding environment.

• Manage dynamic schedules, meetings, appointments, and urgent requests with changing priorities.
• Act as the primary point of contact and gatekeeper for senior management communications.
• Coordinate complex local and international travel arrangements across multiple time zones.
• Prepare and handle confidential reports, presentations, correspondence, and business documents.
• Attend meetings, take minutes, track action items, and ensure timely follow-up.
• Coordinate with internal departments and external stakeholders to ensure smooth business operations.
• Maintain strict confidentiality when handling sensitive corporate information.
• Perform other ad-hoc duties and support management as required.
• Be willing to work beyond standard office hours, including evenings, weekends, and urgent situations when required.

Requirements

• Relevant experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, communication, and time-management skills.
• Highly responsive, detail-oriented, and able to work under pressure.
• Able to handle confidential information with discretion and professionalism.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office and business communication tools.