Executive Assistant

Wise May are recruiting an Executive Assistant to join a fast growing Global Digital Transformation Leader to support the President of Europe and Executive Vice President (EVP). This is a pivotal role within a fast paced, international organisation undergoing significant growth and transformation, requiring exceptional organisational skills, discretion and the ability to manage competing priorities across a global business.

This is a full time, permanent position.

Executive Assistant duties include:

• Providing high-level EA support to the President of Europe and an EVP.
• Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the President and EVP’s time.
• Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
• Extensive international travel management, including planning detailed itineraries and liaising with the travel providers.
• Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
• Managing expenses and other day-to-day administrative requirements.
• Preparing meeting agendas, taking minutes and following up on actions.
• Working closely with senior stakeholders across the business and maintaining strong professional relationships.
• Providing proactive support to the President and EVP during a period of significant growth and organisational change
• Using technology and AI tools to improve organisation, efficiency and executive productivity.

Executive Assistant experience required:

• Experience supporting executives across US time zones within a global matrix organisation.
• Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
• Confident using AI and technology to improve efficiency and streamline processes.
• Experience working in a fast-paced, high-pressure environment.
• Excellent and complex diary management experience.
• Strong international travel management experience.
• Confident working with senior stakeholders and able to communicate effectively at all levels.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent written and verbal communication skills.

Company benefits:

• 25 days annual leave and public holidays
• 32 paid volunteering hours per year
• Salary sacrifice pension scheme
• Employer paid private medical and dental cover for employees and dependants
• Life assurance
• Illness financial protection including critical illness cover and income protection
• Employee referral bonus
• This role is bonus eligible.