Executive Assistant

Company description:

"Founded in 1927, the Volvo Group is committed to driving prosperity and shaping the future landscape through sustainable transport, mobility, and infrastructure solutions. By offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers’ uptime and productivity. Our headquarters are in Gothenburg, Sweden. Volvo Group shares are listed on Nasdaq Stockholm."

Job description:

What You Will DoAs Executive Assistant, you plan and execute projects, provide ongoing administrative support and ensure that the administrative functions are handled in a professional, timely and accurate manner.Your starting point will be to, together with your colleagues at VFS and in the broad cross-functional network at the Volvo Group, take responsibilities in the following areas:• Provides comprehensive executive administrative support for the SVPs, including the coordination and organization of detailed calendars, events, and reports in a confidential, professional manner.• Manages visits for the SVPs both onsite and off-site including domestic and international travel arrangements, agenda planning, presentations, and acting as the liaison for all participants• Provides administrative support, including preparing presentations, reports, and other business documents.• Foster connections among dispersed leaders and strengthen cross-functional collaboration by utilizing the global networks of leaders and the assistant. Tracks expenses and files expense reports in a timely manner in accordance with company policy• Ability to organize and prioritize work effectively on multiple tasks in a demanding environment• Coordinate enlarged management-team meetings, town hall meetings, reviews, and workshops and associated materials to the team. • Manages key projects and initiatives as determined by SVPs• Coordinates and maintains appropriate distribution lists• Maintains adequate office supplies and printed materials• Ad hoc administration support to non-Sweden based SVPs when they travel to Sweden• Occasional overtime requiredWho are you?Do you dream big? We do too, and we are excited to grow together. In this role, we believe it is the right mindset that will make a difference at VFS. If you, besides your genuine interest in working with people in Transforming Together, also have a positive, service-oriented, and collaborative mindset, and take a proactive approach to handling all responsibilities, idea generation, and recommendations for productivity and efficiency - then we would welcome you to apply for this role.We believe the successful candidate has an effective level of ambition and ability to understand team and corporate objectives, demonstrates superior verbal and interpersonal communication skills as well as ability handling confidential information and working with a high level of integrity and ethics. You have also proven experience including problem solving, research and analysis.Qualifications likely required to be successful in this role include:• Associates degree preferred but not required.• 10+ years of professional administrative experience.• At least 5 years of significant experience supporting senior executives.• A structured, proactive, and solution-oriented approach with a strong sense of ownership.• Exceptional planning and organizational skills with a focus on quality and attention to detail.• Extensive experience managing global calendars for multiple individuals (for example: meeting coordination and determining the priority of meeting requests and events)• Experience working in a fast-paced professional environment where sound business judgment and a flexible and adaptable approach are valued.• Exceptional grammar, business writing, and presentation preparation skills including the ability to communicate at all levels of the organization.• Excellence in reading, writing, and speaking English; additional languages a plus.• Advanced proficiency in Microsoft 365 and various digital and administrative systems, including SAP Finance, SAP Ariba, SAP Concur, and internal business platforms.What’s in it for you?We offer a solid and competitive package of compensation and benefits, plus you will enjoy a diverse working environment with a culture of care and inclusion. As an investment, we support your personal development and growth to achieve your career aspirations. Volvo Financial Services is an on-site business and we understand that you might need occasional or temporary flexibility, which your leader is equipped to manage and fits well to our culture, as being together enables us to build upon our innovative and collaborative culture, as well as develop you for continued success.Ready for the next move?If you want to make a real impact on your career, Volvo Financial Services is where you want to be. We look forward to meeting you. We’ll discuss how we can help each other on our journey together. Don’t hesitate to contact us.• Renee Hiner, SVP, Credit & Risk ns of Volvo Financial Services, email: [email protected] note that due to GDPR, we will not accept applications via mail. Please use our career site.