Executive Assistant

ROLE OVERVIEW:

The Executive Assistant will provide high-level support to the Visionary by managing calendar coordination, inbox organization, CRM updates, and preparation for meetings. The ideal candidate is highly organised, proactive, tech-savvy, and capable of maintaining confidentiality while working independently in a fast-paced environment. This role requires a high level of discretion, initiative, and attention to detail.

KEY RESPONSIBILITIES:

1. Calendar Management

• Proactively manage and coordinate the executive’s daily, weekly, and monthly calendar.
  
• Schedule internal and external meetings, ensuring optimal time management and avoidance of scheduling conflicts.
  
• Prepare and circulate meeting agendas and reminders.
  

2. Inbox and Email Management

• Monitor and triage the executive’s email inbox daily.
  
• Flag urgent messages, draft responses where appropriate, and ensure timely follow-up on priority items.
  
• Maintain organised email folders for efficient retrieval.
  

3. CRM and Contact Management

• Maintain and update the CRM system with contacts, meeting notes, and follow-up tasks.
  
• Assist with CRM automation (e.g., reminders, task creation, follow-up sequences).
  
• Ensure accuracy and data integrity within the system.
  

4. Meeting Preparation and Support

• Schedule and coordinate virtual and in-person meetings.
  
• Take minutes and action notes when required.
  
• Follow up on assigned action items to ensure timely completion.
  

5. General Administrative Support

• Assist with task tracking and follow-up.
  
• Coordinate logistics for travel, events, and other engagements as needed.
  
• Handle ad hoc executive support duties aligned with the visionary’s needs.
  

Requirements

REQUIREMENTS:

• Minimum 10 years’ experience as an Executive Assistant or Personal Assistant at executive level.
  
• Proficiency with digital tools including Google Workspace, Microsoft Office, Zoom, and CRM systems Zoho
  
• Exceptional organisational and time-management skills.
  
• Excellent written and verbal communication skills.
  
• Ability to work independently, exercise judgment, and maintain confidentiality.
  
• Strong attention to detail and proactive problem-solving.