Executive Assistant to the Lower School Principal

Maranatha Christian Academy (MCA) is a private school serving Grades Pre-kindergarten through 12 in Brooklyn Park, MN. We are an influential school of collaborators, innovators, and explorers grounded in Christian faith, empowering co-creators of tomorrow. MCA has an immediate opening for a year-round Executive Assistant to the Principal for grades 1-6.

Summary

The Executive Assistant to the Lower School Principal ensures smooth, day-to-day operations in a fast-paced environment by:

• Independently and collaboratively managing administrative tasks to support both the principal and the Lower School team

• Facilitating clear, timely communication among staff, parents, and stakeholders

• Anticipating needs and resolving issues proactively

• Upholding the highest standards of discretion, integrity, and professionalism at all times

This role combines strong organizational skills with proactive problem-solving to keep the lower school running seamlessly.

Essential Duties and Responsibilities:

• Must work well with young children and pre-adolescents
• Oversee daily lower school operations, including staff coverage, facilities scheduling, and responding to general inquiries and questions

• Exercise good judgment on staff and student matters using discretion and confidentiality

• Manage incoming email, phone calls, mail, and other correspondence: route, attach files, and prepare items for the principal’s response

• Coordinate the principal’s calendar, appointments, and visitor check-ins

• Handle purchasing, budget allocations, invoices, and liaison with the business office for funds and reimbursements

• In conjunction with the Sub Coordinator, arrange substitute coverage for breaks or staff absences, which may include after-hours requests for staff with last-minute absences due to illness or emergencies

• Organize events and meetings—field trips, Parent/Teacher Conferences, chapel, picture day—with scheduling, agendas, facilities, and minute-taking

• Coordinate student placements: interviews, kindergarten assessments, and student-teacher partnerships

• Maintain record-keeping systems: files, grade books, calendars, and weekly announcements

• Distribute communications and materials: mailings, birthday/prayer cards, curriculum, and assessment resources.

• Support Summer & X-tended Day supply ordering, and field trip/bus scheduling.

• Other duties may be assigned.

Supervisory Responsibilities:

• Provide student supervision as needed to ensure a safe, orderly environment
• Support behavior management by implementing positive rewards, addressing complaints, and resolving issues during supervisory duties

Qualifications: To perform this job successfully, an individual must be able to meet the job requirements. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communication & Collaboration: Speak and write clearly and professionally; share expertise; coordinate projects; contribute to a positive team spirit.

Customer Service & Conflict Resolution: Respond promptly to staff, student, and parent needs; manage difficult or emotional situations tactfully and confidentially; focus on solutions, not blame.

Organization & Planning: Prioritize and plan tasks efficiently; create procedures; maintain accuracy, thoroughness, and follow-through.

Adaptability & Initiative: Adjust methods to fit changing demands; generate improvement suggestions; ensure coverage and continuity when absent.

Professionalism & Integrity: Uphold confidentiality, ethical standards, and organizational values; respect diversity; exercise sound judgment.

Computer Skills: To perform this job successfully, an individual should have knowledge of or be willing to train on Microsoft Office, Database software, order processing systems, grading and assignment software, collaboration software, Excel spreadsheet software, and word processing software.

Education and Experience: Associate degree or higher and two or more years of executive assistant experience

Full-Time Benefits Summary:

• Medical Insurance
• Dental Plan
• Life Insurance
• Voluntary Life
• Long Term Disability
• Paid Time Off
• Holiday Pay

Optional Benefits

• Short Term Disability
• Accident
• Critical Illness
• Flexible spending account
• 403(b) Retirement administered by Ascensus (No Match)

Full job description is available if interviewed