Executive Assistant to the General Counsel

Project Management/Strategic Support:

• Act as an administrative partner to the General Counsel and legal leadership team, proactively identifying priorities, roadblocks, and opportunities for efficiency.

• Manage and prioritize projects, including administrative support services such as budget administration, expense reports, planning and coordination of multiple presentations, document preparation, and maintenance of calendars.

• Coordinate board- and committee-related activities and legal team meetings, including schedules, meeting logistics and alignment with internal and external participants.

• Maintain confidential legal, compliance, and corporate governance information and handle sensitive matters with exceptional judgment and trustworthiness.

• Support compliance tracking, records maintenance, and internal legal process management as needed.

• Lead cross-functional coordination with legal, finance, HR, operations, communications, and other corporate functions to ensure priorities are executed accurately and on time.

• Gather information, organize data, and present options to facilitate informed decision-making by the General Counsel and senior legal leaders.

• Prepare and review executive presentations, memos, reports, legal and compliance-related materials, and board/committee documents while managing confidential matters with discretion and sound judgment.

• Support enforcement of billing guidelines, review of outside counsel accruals, and auditing of law firm invoices before GC approval.

• Log, track, and route time-sensitive subpoenas & service of process matters.

Travel and Event Planning

• Prioritize and manage the General Counsel's schedule to maximize productivity, responsiveness, and impact.

• Coordinate complex domestic and international travel, ensuring seamless logistics while coordinating with internal and external partners.

• Coordinate planning and execution of board and committee meetings, legal team meetings, executive and legal team offsites, and other high-impact engagements, including room setup, technology, catering, materials, attendee coordination, and follow-through.

Stakeholder & Relationship Management:

• Facilitate communication with professionalism, urgency, and discretion to ensure General Counsel and governance priorities are executed.

• Serve as a polished and trusted point of contact for the Board of Directors, senior executives, internal teams, external counsel, advisors, and other external stakeholders.

• Exercise sound judgment when handling confidential communications, sensitive legal matters, and governance-related interactions.

• Bachelor's degree and 5+ years of executive C-Level support, or 10+ years of relevant experience.

• Experience supporting a General Counsel, Chief Legal Officer, Corporate Secretary, or other C-Suite level executive in a complex organization.

• Strong business acumen, with the ability to anticipate challenges and drive solutions with speed and accuracy.

• Tech-savvy mindset, with proficiency in Microsoft Office and Google Suite.

• Outstanding communication skills with the ability to influence and collaborate across all levels, including senior executives, board members, and external advisors.

• Proven ability to manage complex projects with multiple stakeholders, sensitive timelines, and competing deadlines.

• Strong attention to detail and ability to prioritize tasks effectively in a fast-paced environment.

• Polished executive presence, expedient follow-through, and the ability to represent the General Counsel's office with credibility and professionalism.

• Exceptional discretion, integrity, and judgment in handling confidential legal, compliance, and corporate governance information.

• Occasional travel in support of key company events and governance-related activities.

Preferred

• Prior public company board support experience, including interaction with board directors and coordination of board meeting logistics.

• Familiarity with board materials, board portals, legal department processes, compliance-related documentation, and records retention practices.

• Experience with Ironclad (or other CLM) and Legal Tracker (or similar e-billing software).