Executive Assistant to the Board
adlook · Warsaw, Poland ·
- Work mode
- Onsite
- Employment
- Full time
- Category
- Operations
- Experience
- 4+ years
What You`ll Be Doing:
- Providing administrative and operational support to 3 Board Members
- Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
- Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
- Organizing meetings and business trips
- Submitting travel expenses in the dedicated platform
- Coordinating administrative invoices
- Preparing presentations, documents and spreadsheets as requested
- Handling other ad hoc tasks related to administration
Your Qualifications:
- At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
- Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
- Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
- Attention to detail and accuracy
- Fluency in Google Suite is required
- Great communication and interpersonal skills
- Fluent English and Polish
- Willingness to work on-site in Warsaw, given the physical document handling involved
- Strong motivation to operate on a daily basis and further develop within the administrative function
Nice To Have:
- Experience with business travel expense or spend management platforms
- Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
- Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)
Why ADLOOK:
- You will get to work with amazing people in one of the fastest-growing sectors in online advertising
- Opportunity to work in a truly international environment
- Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
- Office located in a well commuted part of Warsaw
- Employment contract
- Benefits package ( including private medical insurance, sports card, etc)