Executive Assistant to Managing Director

Description

Aegis Group is looking for a detail-oriented and proactive executive assistant to support the managing director (MD). This role is pivotal in ensuring the smooth functioning of the MD’s office by managing schedules, communications, and critical administrative tasks. The executive assistant will coordinate with internal teams, external stakeholders, and service providers while maintaining strict confidentiality and a professional demeanor.

Requirements

Key responsibilities:

• Manage the MD’s calendar, scheduling meetings and appointments efficiently.
• Handle correspondence and communications on behalf of the MD.
• Coordinate logistics for meetings, travel, and events.
• Maintain confidential files and records with discretion.
• Support administration such as expense management and documentation.

Qualifications & skills:

• Bachelor’s degree in business administration or related field preferred.
• 3-7 years experience as an executive assistant or similar role supporting senior executives.
• Strong communication and organizational skills.
• Proficiency with Google Workspace, MS Office, and digital communication tools.
• Ability to work independently and handle sensitive information responsibly.

Personal attributes:

• Professionalism and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Adaptable and proactive approach to work.

Benefits

• Work directly with the managing director of a fast-growing international group.
• Exposure to global business operations in shipping, trading, and investments.
• High-performance culture with opportunities for professional development.
• Dynamic, respectful, and growth-oriented workplace in Dubai.