Executive Assistant to Department Head / Accounts Receivablele

The Executive Assistant will provide high-level support to the Head of the Tax Department, ensuring smooth operations, organized communication, and proactive coordination across the department. This role blends administrative support, light operational oversight, and hands-on help with scheduling, follow-ups, and departmental organization. The ideal candidate is dependable, organized, pleasant to work with, and comfortable managing both professional and personal scheduling needs.

• 2–4 years supporting a senior leader, partner, or executive.
• Experience with scheduling, email management, and administrative coordination.
• Experience with Accounts Receivable preferred.
• Comfortable with Microsoft Office (especially Outlook and Excel).
• Experience preparing client-facing documents is a plus.
• Familiarity with CRM tools (like HubSpot) is helpful but not required.
• Manage accounts receivable activities, including reviewing aging reports, following up on outstanding invoices, and reconciling payments
• Facilitate timely collections with both partners and clients
• Ensure accurate documentation of transactions, receipts, and financial support materials