Executive Assistant To Chairperson

Meraki Group · Dubai, UAE · 3 months ago

The Chairperson of Meraki Group is looking for an Executive Assistant with an Engineering and MBA background.

Responsibilities:

Manage the Chairman’s calendar, appointments, commitments, and priority planning across business and personal matters.
Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance.
Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks.
Visit construction sites, create reports, and manage relevant documentation.
Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate.
Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed.
Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability.
Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations.
Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion.
Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries.
Organize corporate events, meetings, and special engagements.
Ensure all logistics are handled efficiently and professionally.
Handle highly confidential information, documents, and communications with discretion and professionalism.
Maintain organized records and efficient document management systems.

Engineering and MBA degree from a good institution is desirable.
Male candidates with presentable personality and fluency in English communication.
Proactive and quick learner.
Willing to relocate to the UAE.

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