Executive Assistant To CEO

POSITION OVERVIEW:

We're looking for a professional, energetic and detail-oriented candidate to make sure that the CEO office is organized, productive, operates efficiently and smoothly. Greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings.

MAIN TASKS AND DUTIES:

1. Oversee and support all administrative duties assigned by the CEO.
2. Provide administrative support as necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports as assigned by the CEO.
3. Manage CEO schedule and troubleshoot scheduling conflicts as they arise.
4. Format information for internal and external communication - memos, emails, presentations, reports for the CEO.
5. Manage office supplies inventory and place orders as necessary and informs the CEO.
6. Receive and sort incoming emails and deliveries, and manage outgoing email of the CEO.
7. Attending meetings and preparing minutes of meeting.
8. Assist with office layout planning and office moves.
9. Identify opportunities for process and office management improvements.
10. Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling as assigned.
11. Ensure CEO personnel files are up to date and secure.
12. Assign and monitor clerical and secretarial function.
13. Making travel arrangements and detailed travel itineraries.
14. Uphold a strict level of confidentiality in a professional manner.
15. Perform other related duties as required.

Must be flunt in Arabic and English