Executive Assistant & Research Coordinator

Day to Day Tasks

• Book travel and accommodations for the company research team.
• Coordinate trip itinerary with companies and brokers for the company research team. This will involve communicating with corporate access, in addition to setting up bespoke meetings.
• Use broker websites to get access to reports and event calendars.
• Manage the Calendly application used by the company research team to book expert network meetings.
• Assist in negotiating commercial terms in expert network and translation firms used by company.
• Reconcile billing by expert networks to ensure accuracy and resolve discrepancies. Follow-up with the company research team to input missed entries.
• Work with company compliance team to craft documents for various company entities in English and Japanese.
• Manage continuing education requirements for the company team across multiple countries. Track gifts and entertainment.
• Respond to line manager requests from the firms various counterparties.
• Support the firms recruiting activities. This involves coordinating with external recruiters, screening resumes, and scheduling interviews

Qualification 

- Advanced English (minimum: IELTS 7.0/ TOEIC 945 / TOEFL iBT 90, or equivalent)

- Highly organized, diligent and personable

To be considered, please send to [email protected] the below.

• CV (Curriculum Vitae).

• 2- 3-minute video introducing yourself in English