Executive Assistant
Remote Work Hub · South Africa ·
- Work mode
- Remote
- Employment
- Full time
- Category
- Operations
- Experience
- 2+ years
We are hiring a full-time Executive Assistant(Remote) to support the founder of a consultancy in the UK. You will act as a central execution and coordination point across communications, scheduling, materials preparation, CRM upkeep and task tracking.
Accuracy, responsiveness and judgment are critical this is a client-facing environment with no margin for careless errors.
Full-Time (40 hours/week) - REMOTE -WORK FROM ANYWHERE
Correspondence Coordination (High Priority)
Manage inbound and outbound communication across WhatsApp, email, and Slack
Draft clear, professional messages on behalf of the Founder
Track ongoing threads and ensure timely follow-ups
Maintain a polished, professional(UK) tone across all external communications
Escalate time-sensitive or high-risk items appropriately
Calendar & Scheduling Management (High Priority)
Own end-to-end scheduling for meetings and calls with clients, internal staff & the Founder
Coordinate across time zones, manage reschedules, and send confirmations/reminders
Ensure calendars are clean, current, and prioritized
Prepare Founder in advance with agendas, links, and required materials
Meeting Materials, Pitch Materials & Presentations (High Priority)
Prepare and refine meeting decks, pitch materials, and presentation documents
Build professional, executive-level slides for:
Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint)
Ensure consistency in formatting, charts, tables, and narrative flow
CRM Updates & Pipeline Hygiene (High Priority)
Keep CRM records accurate and up to date (contacts, notes, activities, follow-ups)
Log communication and meeting outcomes where required
Support light pipeline tracking so nothing falls through the cracks
Founder Task Tracking & Weekly Execution (High Priority)
Track Founders' weekly to-dos and priorities
Maintain a clear task system with owners and deadlines
Convert meeting outcomes into actionable next steps
Proactively follow up to keep work moving and reduce Founders' bottlenecks Working Style
High ownership: anticipates needs and follows through without being chased
Detail-oriented: errors in comms, decks or scheduling are not acceptable
Process-minded: comfortable working alongside automation and improving workflows
Confidential & discreet: trusted with sensitive financial and client information
2-3 years experience as an Executive Assistant or senior administrative support role
Strong written English with professional, client-facing tone
Proven experience managing executive calendars and scheduling complex meetings
Strong presentation skills (PowerPoint / Google Slides
Experience maintaining CRMs accurately and consistently
Highly organized, proactive, and dependable
Experience supporting founders or senior ecxecutives in a small, fast-moving team
Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools)
CRM system (e.g., HubSpot, Salesforce, Airtable, or similar)
Task and project tracking tools (Notion, Asana, ClickUp, Trello, or similar)
Have Own Laptop & Stable Wifi (Back-up as well)
Salary offer will vary according to experience and skills.