Executive Assistant

Responsibilities

• Support the Company's recruitment activities, including job postings, resume screening, candidate shortlisting and interview coordination.
• Conduct initial candidate screening and follow up with candidates on availability, salary expectations and interview arrangements.
• Maintain recruitment trackers and candidate records.
• Coordinate with hiring managers, HR and recruitment agencies where required.
• Assist the Director in following up on internal and external action items.
• Coordinate meetings, appointments and schedules.
• Prepare and organise correspondence, documents, presentations and simple reports.
• Track outstanding matters, deadlines, documents and follow-ups.
• Assist in coordinating Company events, meetings and management activities.
• Perform other administrative and coordination duties as assigned by the Director.

Requirements

• Diploma or Degree in Business Administration, Human Resources or related discipline.
• Prior experience in recruitment, executive support, HR coordination or administration preferred.
• Strong organisational and follow-up skills.
• Good communication and interpersonal skills.
• Able to manage multiple matters concurrently and work independently.
• Proficient in Microsoft Office.
• Resourceful, responsive and comfortable liaising with different departments and external parties.
• Able to handle confidential information appropriately.