Executive Assistant & Project Support Specialist

Executive Assistant / Project Support Specialist

You’ve built experience, now use it where bold ideas meet real impact. At Opella, we’re challenging how self-care works for millions of people and need leaders and experts ready to shape what’s next. As an Executive Assistant / Project Support Specialist, you’ll bring your skill, your curiosity and your drive to make health simpler, smarter and more human.

About the job:

You will serve as a trusted partner to the GM/President of Opella Japan. This role is designed as a talent pipeline opportunity for a high-potential, early-career professional who is ambitious and intellectually curious. In this position, you will:

• Support executive effectiveness, business execution and strategic coordination across the Japan Leadership Team.
• Gain direct exposure to senior leadership, cross-functional decision making and business transformation initiatives.
• Accelerate your development through close partnership with one of Opella's most senior leaders in Japan.
• Build first-hand experience in business strategy, organizational leadership, stakeholder management and project execution, while helping drive alignment and operational excellence across the organization.
• Embody Opella's challenger mindset: all in together, courageous, outcome-obsessed and radically simple.

Main responsibilities:

• Executive office management:
  • Manage and optimize the GM/President's complex calendar and priorities, proactively anticipating and managing scheduling conflicts.
  • Coordinate leadership meetings, business reviews, town halls and strategic forums, and prepare agendas, briefing materials, presentations and follow-up actions.
  • Support administrative tasks for the GM, including expense and documentation management, and handling of the company's representative seal, corporate registry and seal certificate.
• Leadership team coordination:
  • Act as a central coordination point for the Japan Leadership Team, facilitating communication and alignment across cross-functional teams.
  • Track key decisions to ensure timely execution, and support preparation and follow-up for Leadership Team meetings.
• Strategic project management:
  • Support key strategic initiatives sponsored by the President, tracking milestones, risks, dependencies and stakeholder actions.
  • Coordinate cross-functional workstreams, consolidate progress reporting, and contribute to business priorities and special projects beyond core administrative work.
• Executive communications:
  • Collaborate with Corporate Communications on internal communications, leadership messages, presentations and briefing notes for the GM/President.
  • Support preparation for regional and global reviews and visits.
• Business insights & analysis:
  • Prepare executive summaries and business reports.
  • Consolidate information from multiple functions into clear, actionable recommendations.

About you:

• Experience:
  • 2 to 5 years of professional experience in a multinational environment.
  • Ideally in a fast-moving industry such as consulting, FMCG or healthcare, or in project management, business operations, strategy or executive support to senior leaders.
  • A track record of managing multiple stakeholders and priorities.
• Skills:
  • Project management, executive calendar management, stakeholder coordination and meeting facilitation.
  • PowerPoint storytelling, Excel, and business reporting.
  • High learning agility, strong communication and problem-solving skills, and organizational awareness.
  • The ability to influence without direct authority.
  • Ambitious, intellectually curious, and highly agile and proactive in fast-paced environments.
  • Strong in coordination and follow-through, and comfortable handling confidential information with maturity.
  • Willing to take on administrative tasks where needed, with genuine interest in long-term career growth at Opella

• Languages: Bilingual Japanese and English highly preferred.

This is more than the next step in your career, it’s a chance to lead change and help reinvent self-care for the world. If you’re ready to challenge, inspire and deliver impact that matters, we’re ready for you. We are challengers. We are Opella.

Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel. We welcome and encourage applications from people of all backgrounds.

About Us:

Opella is the self-care challenger with the purest and third-largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.

Our mission is to bring health in people’s hands by making self-care as simple as it should be. For half a billion consumers worldwide – and counting.

At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centers.

Headquartered in France, Opella is the proud maker of many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.

As a globally certified B Corp company, we are active players in the journey towards healthier people and planet. Find out more about our mission at .