Executive Assistant Project Manager

Description

Outsourcing Advantage is looking for a reliable and organized executive assistant / project manager to a CEO to support management with daily operations for an architectural company. This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets.

Key responsibilities include:

• Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
• Track project tickets/requests and daily tasks, following up to completion
• Maintain task management systems and monitor deadlines
• Coordinate follow-ups with internal team members, vendors, and clients
• Keep project communications organized and up to date
• Support management with scheduling, reminders, and general administrative assistance
• Ensure tasks are completed on time and properly documented

Requirements

• 3+ years of experience as a CEO executive assistant with responsibility for project, task, and email management
• Strong written and spoken English at a C1 level with a USA accent, without using AI
• Dispatching coordination skills
• Ability to work in a fast-paced environment with effective task management
• Smart and solutions-oriented with independent thinking skills
• Professional experience communicating externally with clients or vendors
• Reporting and consolidating data to provide the CEO with actionable insights
• Comfortable using email systems and task or project management tools in a professional setting
• Available to work during Eastern Time (ET) business hours
• Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)

Please share a video introducing yourself in English, including your work history and areas of work expertise.

Preferred qualifications:

• Familiarity with CRMs or ticketing systems
• Experience supporting teams in architecture, construction, or engineering environments

Benefits

• Competitive salary
• Opportunity to work on diverse and exciting projects
• Supportive and collaborative work environment
• Weekly payments
• Weekly incentives based on performance
• Weekends off