Executive Assistant - Office of the Chief Legal and Governance Officer

Make a real difference
Be part of one of Victoria’s leading not-for-profits and help create meaningful change in the community every day.

Location

Box Hill

Work type

Full-time, Ongoing

Schedule

Monday to Friday 9:00am - 5:00pm

Salary

Competitive Salary + Tax reducing salary package

Working model

Hybrid

A little bit about you
You are a highly organised, discreet and dependable administrator who stays calm under pressure and takes pride in getting the details right. You enjoy supporting senior leaders and bring a genuine commitment to the mission and values of the Society.
More specifically you will have:

Relevant qualification in business administration, governance, legal administration or office administration
Demonstrated experience providing executive assistant or senior administrative support to a senior leader or executive
Experience coordinating meetings, papers, action registers, confidential records and stakeholder communications
Understanding of governance processes, confidentiality, privacy and records management obligations
Excellent organisation, diary management, prioritisation and follow-through, with strong proofreading and document preparation skills
Professional interpersonal skills and confidence liaising with senior stakeholders, plus strong Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint skills
Experience working in a not-for-profit, community services, government, legal or regulated environment would be highly regarded.

About the role
The Executive Assistant, Office of the Chief Legal and Governance Officer provides high-quality executive, administrative and coordination support to the Chief Legal and Governance Officer and the Legal and Governance portfolio.
You will support effective diary and inbox management, meeting coordination, correspondence, governance processes, records management, reporting, action tracking and confidential document handling.
The role requires a high level of professionalism, discretion, attention to detail and responsiveness, given the sensitive nature of legal, governance, risk, compliance, quality, safeguarding and company secretariat matters.
Want the full details? View the Position Description here

Key responsibilities

Provide proactive diary, inbox, travel and meeting support to the Chief Legal and Governance Officer, escalating urgent or sensitive matters appropriately
Prepare, format and proofread correspondence, reports, presentations, meeting papers and briefing notes
Coordinate governance meetings, committees and working groups, including agendas, papers, action registers and follow-up
Provide administrative support for legal, risk, compliance, quality, safeguarding and company secretariat matters, including tracking deadlines and policy review cycles
Maintain accurate records, document registers and version control, with secure handling of sensitive documents
Act as a professional point of contact for senior leaders, Board and committee stakeholders and external parties

Why join Vinnies?

Not for profit salary packaging – increases your take-home pay
Make an impact – support over 300,000 Victorians each year
Flexible work options – including hybrid opportunities (where applicable)
Supportive culture – family-friendly and values-driven
Purpose-led work – contribute to social justice every day

About us
For more than 170 years the St Vincent de Paul Society Victoria has been providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability, dignity and hope. We believe every human life has inherent worth.
The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Society operates in 149 countries and more than 950,000 members.

Want to know more?

www.vinnies.org.au/vic

/VinniesVictoria

/VinniesVictoria

LinkedIn – Vinnies Victoria

@VinniesVictoria

How to apply
If this sounds like the right opportunity for you, we’d love to hear from you.
Please submit:

Your CV
A short cover letter outlining your suitability

Applications close: 11th October 2026
Please note: applications will be reviewed as they are received and the role may close earlier. We encourage you to submit your application as soon as possible.

Important information

Pre-employment checks are required (including National Police Check, Working With Children Check and right to work)
We are committed to child safety
We value diversity and inclusion and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all backgrounds

No agencies please.

Where good happens #Goodworks