Executive Assistant & Office Manager

Location: Paris / On-site (3-4 days per week)

(This is a highly employee-facing, leadership-adjacent role that requires a strong physical presence in the office.)

About the role

We are looking for an ambitious, high-agency Administrative Business Partner to act as an operational engine for leadership and workplace experience. This is a high-leverage role for someone early-to-mid career who combines tech fluency, a bias for action, and zero ego. You will keep projects moving, anticipate bottlenecks, and execute with urgency.

This role spans:

• Executive calendar, priority, and travel coordination

• Hands-on project execution and cross-functional follow-through

• Internal offsites, company rituals, and culture logistics

• Onboarding and workplace experience enablement

You will report directly to the COO while working closely with executive leadership and team leads across the company.

What you’ll be doing

1) Executive & Priority Execution

• Manage complex calendars, meeting coordination, and time optimization for executive leadership (COO/CEO) in a fast-changing environment.

• Serve as a responsive gatekeeper and triage incoming requests so leadership can stay focused on core strategic priorities.

2) Events, Rituals & Culture Logistics

• Organize company offsites, team gatherings, and board meeting logistics from concept through on-site execution.

• Coordinate company merchandise, welcome gifts, and culture-building initiatives.

3) Admin Project Management & Follow-through

• Take ownership of admin workstreams across HR, legal, and ops, driving tasks to completion without letting details slip.

• Maintain central tracking systems, docs, and workflows in Notion to keep cross-functional initiatives on schedule.

• Help roll out and manage internal tools, permissions, and basic IT/ops processes.

4) Workplace Experience & Onboarding

• Lead onboarding logistics (equipment rollout, desk setup, Day-1 schedules) to give new hires a world-class welcome.

• Keep the physical office running at peak velocity, managing day-to-day office needs, access control, and supply logistics.

• Be the energetic, high-touch point of contact for daily team needs.

What you’ll bring

Core traits

• High Agency & Bias for Action: You don't wait for permission; you see a gap, take ownership, and resolve it.

• Relentless Follow-Through: Meticulously organized, detail-oriented, and uncomfortable leaving loose ends.

• Low Ego & High Energy: Willing to dive into any task, big or small, to keep the company moving fast.

• Discretion: Sound judgment when handling sensitive executive and company information.

• Adaptability: Thrives under ambiguity, pressure, and rapidly shifting priorities.

Skills & experience

• 2–4 years of experience in executive support, startup operations, office management, or high-growth tech environments (ideal for an ambitious early-to-mid career professional).

• Proven tech fluency: comfortable navigating Slack, Google Workspace, Notion, and modern AI/productivity tools.

• Generative AI Literacy: genuine curiosity and proficiency with AI productivity tools (e.g., ChatGPT, Claude, Notion AI) to automate scheduling, workflows, and communication.

• Native/fluent in French and professional fluency in English (written and verbal).

The Candidate Journey

To be considered, please submit your CV in English. We believe in a transparent and collaborative interview process. Here is what you can expect after submitting your application:

• Application screening

• Internal Recruiter Review (30 minutes)

• Hiring Manager Interview (30 minutes)

• Live Case Study (1 hour)

• In-person office meeting

• Offer

Why this is a unique opportunity

You will provide crucial operational leverage to the team building frontier AI, putting you at the front lines of technology while shaping our workplace culture and daily execution.