Executive Assistant, NYT Wirecutter
The New York Times · New York, NY ·
- Work mode
- Hybrid
- Employment
- Part time
- Category
- Operations
- Experience
- 3+ years
The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.
About the Role
We are seeking a highly organized and proactive Part-Time Executive Assistant to provide administrative, scheduling, communications, and logistics support to Wirecutter Leadership. This role is ideal for someone who exercises sound judgment, anticipates needs, communicates clearly, and can manage multiple priorities with care and follow-through.
This part-time position requires 20 hours per week. This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on leaders' needs.
Responsibilities:
- Own and actively manage the executive's calendar, prioritizing competing requests and balancing internal meetings, client engagements, and strategic work.
- Anticipate scheduling conflicts, recommend trade-offs, and proactively resolve changes or last-minute requests.
- Coordinate business travel and create clear, simple itineraries.
- Prepare and submit expense reports accurately and on time.
- Create and maintain simple budgets for travel, conferences, on-sites, client entertainment, and team appreciation.
- Track spending, reconcile expenses, and flag variances or upcoming needs.
- Coordinate client engagement, entertainment, and appreciation activities, including trips, meals, events, and gifts.
- Manage related logistics, budgets, calendars, vendors, and details.
- Track thank-you notes and follow-ups to ensure commitments are completed promptly and thoughtfully.
- Provide additional administrative and coordination support as priorities evolve.
Basic Qualifications:
- Bachelor's degree or equivalent professional experience.
- 3+ years of experience providing Administrative and Operational support
Preferred Qualifications:
- 2+ years of experience supporting a senior executive.
- Exceptional organization, prioritization, and follow-through.
- Strong written and verbal communication skills.
REQ-020684
Additional Compensation and Benefits:
For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.
For roles outside of the U.S., information on benefits will be provided during the interview process.
Candidate Use of GenAI Tools:
We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.
If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.
The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.
We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.
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