Executive Assistant
Nebius · United States ·
- Seniority
- C level
- Category
- Operations
- Experience
- 4+ years
About Nebius:
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
The role
As an Executive Assistant (EA), you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support.
Your responsibilities will include:
Executive Support:
- Provide day-to-day administrative assistance to the VP of Global Partnerships including scheduling meetings, managing calendars, coordinating travel, and handling expense reports.
- Maintain and organize sales documentation, reports, and presentations.
Sales Operations Support:
- Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking.
- Coordinate the preparation of proposals, contracts, and client-facing materials
- Support order processing and liaise with finance/operations to ensure accuracy
Team Coordiantion:
- Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the Global Partnership Teams
- Help coordinate team events, offsites, and client meetings
- Ensure smooth onboarding of new team members, including system access, training schedules, and materials
Reporting & Analytics:
- Assist in preparing weekly/monthly sales performance reports and dashboards
- Track KPIs, team activity, and assist with presentations for leadership
General Support:
- Manage communication channels (email, Slack, etc.) for team announcements and updates.
- Provide ad-hoc support for projects, events, and strategic initiatives.
We expect you to have:
- Prior experience in an administrative, team assistant, or sales support role preferred
- Strong organizational skills with excellent attention to detail
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot)
- Fluent in English, with excellent professional written and verbal communication skills
- Proactive, highly organized, and reliable
- Discreet and trustworthy with confidential information
- Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations
- Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment
- Team-oriented mindset with a proactive, “can-do” and service-oriented attitude.
It will be an added bonus if you have:
- 4-6 years of supporting VP/SR executives
- Experience in a start-up environment
- Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms
Key employee benefits in the US:
- Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
- 401(k) plan: Up to 4% company match with immediate vesting.
- Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
- Remote work reimbursement: Up to $85/month for mobile and internet.
- Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
Pay Transparency
We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law.
Benefits & Perks:
- Competitive compensation
- Career growth and learning opportunities
- Flexibility and ownership
- Collaborative and innovative culture
- Opportunity to work on impactful AI projects
- International environment and talented teams
What's it like to work at Nebius:
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI
Equal Opportunity Statement:
Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.
Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.
If you need accommodations during the application process, please let us know.