Executive Assistant

Description

Manage the Chairman’s calendar, appointments, commitments, and priority planning across business and personal matters.
Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance.
Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks.
Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate.
Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed.
Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability.
Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations.
Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion.
Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries.
Organize corporate events, meetings and special engagements.
Ensure all logistics are handled efficiently and professionally.
Handle highly confidential information, documents, and communications with discretion and professionalism.
Maintain organized records and efficient document management systems.

Requirements

5–8 years of experience as an Executive Assistant or Personal Assistant supporting a Chairman, CEO, Founder, or Senior Executive in a fast-paced environment.
Strong understanding of the UAE business environment, local service providers, executive support services, and business culture.
Valid UAE driving license and confidence in driving across the UAE is preferred.
Excellent command of English, both written and spoken.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint etc.
Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion.
Flexible to work outside standard business hours when required by the Chairman’s schedule.
Available to respond promptly to urgent and time-sensitive matters, including weekends and public holidays when business-critical.
Strong problem-solving skills, ownership mindset, and ability to work independently with minimal supervision.
Female only.
Fluent in English and Hindi.