Executive Assistant

· Manage daily task lists, meeting materials, and follow-up items for the Deputy Commissioner of the Division of Prevention of Primary Care, in partnership with Deputy Commissioner staff

· Handle confidential information with discretion and diplomacy

· Plan for upcoming meetings by preparing the agenda and necessary supporting materials

· Work closely with the Deputy Commissioner’s executive assistant and provide ad-hoc support with daily meeting operations when needed.

· Work closely with division leadership to respond to internal and external requests in a timely manner

· Coordinate and manage responses cross-bureau, divisional, agency, and external requests.

· Develop and maintain positive relationships with key internal staff and external stakeholders

· Special projects as assigned or required.

• Bachelor’s degree with a concentration in the sciences a plus; Master’s in public health preferred
• At least 3 years’ experience effectively supporting a senior executive in a public health or healthcare setting
• Excellent project/time management skills
• Ability to multitask and prioritize daily workload
• Proficiency in Microsoft Excel, PowerPoint, Word and Outlook
• Excellent oral and written communication skills
• Ability to communicate clearly/concisely with internal and external people and work well with all levels of management.

All your information will be kept confidential according to EEO guidelines.