🏖️Executive Assistant - Job Code: 1790882488656

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $450-800

Availability: Part-time/Full-time -20 hours/week

Time Zone: PT or ET

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

- Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role

- Manages paperwork and documentation workflows from start to finish, keeping files accurate, organized, and up to date

- Prepares, submits, and tracks new vendor credit applications

- Reviews, sends, and tracks NDAs and other agreements through to signature, following up on outstanding items

- Follows up with internal team members and external contacts to keep documents and tasks moving

- Schedules and coordinates meetings across calendars and time zones

- Maintains clear tracking systems so the status of every document and follow-up is visible at a glance

Good to have:

- Experience communicating and collaborating within Google Workspace (Gmail, Google Chat, Google Docs, Google Drive)

- A proactive communicator who over-communicates, shares updates without being asked, and flags issues early

- Familiarity with e-signature platforms such as DocuSign or Adobe Sign

- Exposure to finance or accounting admin work such as accounts payable or bookkeeping support

Non-negotiable Requirements:

- Highly organized and detail-oriented

- Reliable and consistent in meeting deadlines and following through

- Excellent written and spoken English

Industry/Tools Experience:

- Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

- Project management software such as Asana or

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.