🏖️Executive Assistant - Job Code: 1788296240807

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $1250-2150

Availability: 40 hours/week

Time Zone: US Business Hours

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

- Own complex, multi-calendar scheduling across several executives and multiple time zones, including recurring conflicts, international meetings, and last-minute reshuffles

- Keep leaders on schedule and on task — track commitments, follow up on open items, prep them for what's next

- Handle a wide variety of communications and support tasks, including:

- Inbox triage, including but not limited to identifying priorities, responding on senior leaders’ behalf when appropriate

- Travel, expense reports, meeting prep, notes, and follow-through

- Coordinate with external stakeholders ranging from executives at major technology companies to academic researchers and community volunteers

- Build and improve the systems that make all of the above repeatable — templates, trackers, automations

- Handle confidential information with complete discretion

Good to have:

- The ability to adapt communication styles to a wide range of stakeholders.

- Technical curiosity.

- Remote-native.

Non-negotiable Requirements:

- This person needs to be polished in both written and spoken English.

- They need to manage their own time and help the senior leaders they support manage theirs through good communication and the ability to influence them.

- Critical thinking over task-taking. We operate like a tech startup in the fastest moving industry in history. Everyone needs to adapt to changing information and function effectively during times of ambiguity.

Industry/Tools Experience:

- - Google Workspace, comfort learning new tools

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.