Executive Assistant III
PBG · Washington DC (Onsite) ·
- Work mode
- Onsite
- Employment
- Full time
- Category
- Operations
PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.
Executive Assistant III
Location: On-site at the Customer's headquarters in Washington, DC.
Clearance/Screening Requirements: SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA), required prior to contract performance.
Position Summary:
PBG is seeking an experienced Executive Assistant to provide comprehensive administrative support to the executive team of our Customer, a Federal agency, on a headquarters professional support services program. This key position handles calendar management, travel arrangements, meeting coordination, and correspondence, and ensures administrative tasks meet task quality standards. The program provides approximately two hundred (200) professional support personnel across the Customer's nine (9) headquarters offices in the Greater Washington, DC region, with growth expected over the life of the contract. The Executive Assistant maintains and organizes executive documents, assists in coordinating and managing executive projects, and serves as a key point of contact between executives and internal and external stakeholders. The role consults frequently with onsite Government management.
Key Responsibilities:
The Executive Assistant shall be responsible for the following:
- Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
- Ensure administrative tasks meet task quality standards.
- Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
- Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
- Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective and efficient communication.
- Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
- Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.
- Consult frequently with onsite Government management on operations and execution results in planning and delivery.
- Prepare written communication in accordance with the Customer's writing guide, free of typos, grammar discrepancies, and formatting flaws.
Minimum Qualifications:
- Nine (9) years of experience.
- Proficiency using standard Microsoft Office software, including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, and Power BI.
- Bachelor's degree, or thirteen (13) years of experience.
- SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA), required prior to contract performance.
#WHYPBG
We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.
Benefits:
- 401K Retirement Plan
- Medical Plan options with significant financial investments from PBG
- Prescription benefit plan
- Dental and Vision coverage
- Employee Assistance Program
- Short term / Long-term disability
- Supplemental group life and AD&D options
- Yearly Bonuses
- Generous Paid Time Off / Paid Holidays
- Career/Professional Development Program
- Spot Bonus Program
Equal Employment Opportunity Statement:
PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates
Disclaimer:
This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.