Executive Assistant (East/Manufacturing/1 Year Contract /Up to $4500)

Seeking a proactive and organized Executive Assistant to support senior leadership with scheduling, meetings, travel, communications, and administrative tasks while maintaining professionalism and confidentiality.

Responsibilities

• Oversee executive calendars, schedules, communications, and meeting arrangements to ensure alignment with business priorities.
• Coordinate and facilitate leadership meetings, town halls, and corporate events, including agenda preparation, documentation, and logistics management.
• Manage domestic and international travel arrangements, itineraries, travel documentation, and expense claims.
• Prepare and develop presentations, reports, correspondence, and executive-level communications.
• Serve as the primary liaison between senior leadership and internal or external stakeholders, fostering strong professional relationships.
• Maintain confidential records, documents, and administrative systems while ensuring accuracy and compliance.
• Support and drive departmental projects, vendor coordination, procurement activities, and operational initiatives.
• Monitor, track, and follow up on key action items, deliverables, and business commitments to ensure timely execution.
• Identify and implement process improvements to enhance administrative efficiency and support business effectiveness.

Requirements

• Diploma or Bachelor’s degree in any discipline.
• 3–5 years of experience supporting senior executives or leadership teams.
• Proficient in Microsoft 365, including Outlook, Excel, PowerPoint and SharePoint.
• Experience with Concur is preferred.
• Excellent organizational and multitasking abilities.
• Able to handle confidential information with discretion and professionalism.

If you are interested in this role, please click on Apply Now or email to [email protected]

Please note that only shortlisted candidates will be contacted, thank you.

Eng Ai Wen, Ivan

EA License Number: 23C2060

Registration ID is R1222887

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA.”