Executive Assistant COO

OverIT is a global Software-as-a-Service (SaaS) company with a strong presence in North America and Europe. We empower organizations in the power, utility, telco, and transportation industries to manage their mission-critical infrastructures efficiently and safely through cutting-edge Field Service Management software solutions.
At OverIT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), IoT (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on.
If you want to be part of a top technology brand, join us!

What you’ll do

• Act as the main point of contact for the COO’s office, coordinating communication and ensuring smooth information flow with internal and external stakeholders
• Proactively manage and help prioritize the COO’s agenda, ensuring his time and attention remain focused on the most relevant business topics
• Prepare, synthesize, and structure information, briefing materials, presentations, and documents ahead of key meetings and decisions
• Drive meeting readiness by coordinating agendas, collecting contributions from different teams, and ensuring materials are clear, concise, consistent, and executive-ready
• Track key actions, decisions, and deliverables following leadership meetings, proactively flagging risks, dependencies, or delays and ensuring appropriate follow-up across the organization
• Coordinate leadership meetings, offsites, client engagements, and other high-level events involving the COO, ensuring seamless preparation and execution
• Support the COO on special projects and strategic initiatives, coordinating stakeholders, timelines, priorities, and execution
• Manage a complex and dynamic calendar, balancing competing priorities, dependencies, and rapidly changing business needs
• Organize complex international travel and related logistics, ensuring smooth planning, execution, and last-minute adjustments when needed
• Handle highly confidential and sensitive information with absolute discretion, judgment, and professionalism

What you’ll need

• 3+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-paced, international environment
• Complete fluency in both Italian and English, with excellent written and verbal communication skills
• Excellent organizational and prioritization skills, with the ability to manage multiple topics simultaneously and quickly adapt as priorities shift
• A highly proactive mindset and the ability to anticipate needs, exercise sound judgment, and operate with a high degree of autonomy
• Strong communication and interpersonal skills, with the confidence, judgment, and professionalism to interact effectively with senior stakeholders
• Excellent attention to detail and the ability to quickly turn complex or fragmented information into clear, concise, executive-ready materials
• Utmost discretion, reliability, integrity, and sound judgment when handling confidential or sensitive information
• Strong resilience and the ability to remain effective, composed, and solution-oriented in a demanding, fast-moving environment
• A hands-on, pragmatic approach, a strong sense of ownership, and the willingness to step in wherever needed
• Confidence using modern productivity and AI tools to streamline workflows, synthesize information, and improve the effectiveness of the COO’s office

What we offer

• OverIT is a unique transformation project in the SaaS space arena, full of ambition to scale and grow globally.
• International culture and environment with the opportunity to partner with an outstanding group of people and professionals who joined the company to scale and succeed.
• A career-defining opportunity with full exposure to two leading private equity firms.
• Location-flexible smart working across Italy
• Competitive pay, meaningful growth opportunities, and a transparent approach to compensation. Salary ranges are defined for each role based on experience, competencies, responsibilities, and geographic location, with additional benefits and performance-based incentives depending on the position.
• The expected annual gross salary range for this position is €36,000–€42,000.