Executive Assistant | AU | Onsite - Ortigas
Staff Domain Inc. · Ortigas, Pasig City, Philippines ·
- Employment
- Full time
- Category
- Operations
- Experience
- 3+ years
Setup and Location: Onsite - Ortigas, Pasig City
Work Schedule: 9:00 AM – 6:00 PM ACDT | 6:30 AM – 3:30 PM PHT
Employment Type: Full-time
Ready to do work that actually excites you?
We are looking for an Executive Assistant to manage inbox correspondence, digital filing, and deadline tracking across multiple active projects. The ideal candidate for this role should be highly organized, detail-oriented, and comfortable maintaining accurate digital records while ensuring timely acknowledgment and follow-up on client communications. This role is critical for keeping projects on track, correspondence properly documented, and information easily accessible across the organization.
What You’ll Do
You’ll be the kind of person who:
- Manage and organize inbox correspondence, prioritizing and responding to emails in a timely manner
- Track and monitor deadlines across multiple active projects, flagging upcoming or at-risk items
- Maintain fully digital filing and record-keeping systems, ensuring documents are properly organized and easy to retrieve
- Extract and file photos, attachments, and documents from email threads into appropriate digital folders or systems
- Track client correspondence to ensure timely follow-up and accurate historical records of communications
- Draft and send acknowledgment replies and other routine correspondence on behalf of stakeholders
- Prepare, format, and organize documents, spreadsheets, and presentations using Microsoft Office applications
- Coordinate and consolidate information from multiple sources to support project tracking and reporting
- Maintain confidentiality and discretion when handling sensitive client or project information
- Proactively identify gaps in documentation or follow-up and take initiative to resolve them
Requirements
What You Bring
We’re looking for someone who:
- Bachelor's degree in Business Administration, Office Administration, Communication, or a related field
- 3+ years of experience in an executive assistant, administrative support, or office management role, or related experience
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is required
- Excellent organizational skills with the ability to manage multiple deadlines and priorities simultaneously
- Strong written and verbal communication skills, particularly for client-facing correspondence
- High level of accuracy and attention to detail in filing, record-keeping, and document management
- Ability to work independently, exercise sound judgment, and manage time effectively
- Strong digital literacy and comfort working within fully digital filing and documentation systems
- Discretion and professionalism when handling confidential client and business information
Benefits
Why You’ll Love Working Here
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.