Executive Assistant

Location: Remote (Lebanon-based)
Company: AstroLabs
Reporting to: CEO
Coverage: UAE & KSA operations
Experience: 3–5 years

About AstroLabs

AstroLabs is the leading business expansion platform in the Gulf, propelling high-growth companies across strategic industries. With a decade of supporting economic development in emerging markets, AstroLabs is the partner of choice for over 1,900 companies that have expanded across the region, engaging a vibrant community of 10,000+ market leaders in the UAE and KSA.

Bridging key gaps in fundamental industries in the Gulf, AstroLabs designs sector-focused and outcome-driven programs in partnership with government entities and the private sector. AstroLabs is committed to building the future of key sectors, driving market access, and contributing to regional visions such as, Saudi Vision 2030.

Role Overview

We are looking for a highly organized and proactive Executive Assistant to support the CEO, who is primarily based between the UAE and Saudi Arabia.
This is a remote role based in Lebanon, requiring strong coordination across time zones, exceptional communication skills, and the ability to manage complex schedules, priorities, and stakeholder interactions.

The ideal candidate is detail-oriented, discreet, and confident working in a fast-paced, high-growth environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar across UAE and KSA, including meetings, travel schedules, and key deadlines

• Coordinate meetings with internal teams, board members, partners, and external stakeholders

• Prepare agendas, briefing notes, presentations, and follow-up actions

• Track priorities, action items, and ongoing initiatives to ensure timely execution

Communication & Coordination

• Act as a primary point of contact between the CEO and internal/external stakeholders

• Draft, review, and manage professional correspondence on behalf of the CEO

• Ensure smooth communication across teams operating in different countries and time zones

Operational & Administrative Support

• Support CEO-led strategic initiatives and special projects

• Organize documents, contracts, and confidential materials

• Assist with travel planning, logistics, and expense tracking

• Maintain structured records and ensure information is easily accessible

Requirements

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role

• Proven experience supporting C-level executives

• Strong organizational, time-management, and prioritization skills

• Excellent written and verbal communication skills in English (Arabic is a plus)

• High level of discretion and confidentiality

• Comfortable working remotely while supporting leadership across UAE and KSA

• Strong proficiency in Google Workspace, Microsoft Office, and productivity tools (Notion is a plus)

What We’re Looking For

• Proactive and solution-oriented mindset

• Ability to anticipate needs and operate with minimal supervision

• Strong follow-through and attention to detail

• Comfortable navigating fast-paced, evolving environments

• Collaborative, professional, and calm under pressure

What We Offer

• Fully remote role based in Lebanon

• Exposure to regional leadership across UAE & Saudi Arabia

• Opportunity to work closely with senior leadership and strategic initiatives

• Dynamic, growth-focused environment within a leading regional platform