Executive Assistant and Social Media Manager

About the Role

We are an established international skincare brand now expanding into the US market, looking for a proactive and highly organised Executive Assistant & Social Media Manager to support our US business across executive administration, inbox management, partnerships, social media, and general business coordination.

This role will work closely with our US distributor to bring structure and consistency to the day-to-day work required to grow the brand locally. The ideal candidate can take ideas and unfinished tasks and turn them into clear, completed actions, whether that means replying to an inquiry, following up with a potential partner, publishing a social post, or making sure an important administrative task does not fall through the cracks.

Work Structure & Requirements

• Schedule: Part-time, 20 hours per week
• Location: Remote
• Timezone: Pacific Standard Time (PST)
• Compensation: 7–8 USD per hour

Key Responsibilities

1. Executive & Administrative Support
   • Manage and triage incoming emails and website inquiries
   • Identify priority messages, filter spam, and ensure genuine opportunities receive timely responses
   • Draft routine replies and follow up with customers, partners, and other external contacts
   • Track open conversations, commitments, deadlines, and follow-ups
   • Support partnership opportunities, including retailer, gym, wellness, and other business inquiries
   • Maintain organised files, trackers, and business documentation
   • Support basic business administration, including reminders and follow-ups around insurance, permits, compliance, and year-end preparation
   • Help keep day-to-day priorities organised and moving forward
2. Social Media & Content
   • Turn existing social media ideas into a clear, executable content calendar
   • Maintain a consistent posting cadence on Instagram
   • Support the launch and development of an additional social channel, likely TikTok or Facebook
   • Draft captions, social copy, and simple promotional content
   • Create and schedule posts around brand milestones, awards, product stories, education, and partnerships
   • Repurpose existing brand assets into platform-ready content
   • Coordinate with the global marketing team on content and brand direction
   • Ensure US-facing social content feels relevant to the local audience
   • Track basic performance and identify which content types are driving the most engagement
3. Partnership & Growth Support
   • Follow up with partnership and wholesale opportunities so conversations do not stall
   • Research relevant local opportunities, including retailers, gyms, wellness partners, events, and collaborations
   • Maintain simple partnership trackers and next steps
   • Support outreach and follow-up where required
   • Help adapt messaging and activity for the US market

Required Skills & Experience

• Experience: 2–4+ years in Executive Assistance, Social Media Management, Marketing Support, or a similar role
• Communication: Strong written and spoken English
• Organisation: Strong organisational skills and attention to detail, comfortable managing inboxes, follow-ups, and multiple small priorities at once
• Social Media: Hands-on social media experience, particularly Instagram, and comfortable creating simple posts, captions, and content calendars
• E-commerce: Shopify experience preferred
• Technical Skills: Familiarity with Slack and Google Workspace
• Working Style: Proactive and comfortable taking ownership without constant direction, with strong follow-through and the ability to close loops
• Industry Background: Experience with beauty, skincare, wellness, CPG, or e-commerce brands strongly preferred
• Founder Support: Experience supporting a founder or small founder-led business is a plus