Executive Admin Assistant

FM Affiliated provides property insurance products and engineering solutions to valued clients exclusively through a network of key broker partners. We currently have a fantastic opportunity for someone to join the FM Affiliated EMEA team as an Executive Administrative Assistant. Reporting to the Regional Manager for FM Affiliated EMEA, the successful applicant will be responsible for being an essential resource to the FM Affiliated EMEA team.

Responsibilities include:

• Organize appointments, travels and coordinate accommodation for the Regional Manager and other members of the FM Affiliated leadership team.
• Processing of prospects submissions for the region.
• Review and monitor expense reports for Regional Manager’s direct reports.
• Organize broker events (policy workshops or large market events) by collaborating with all European offices.
• Preparation/Review of documents/meeting notes or presentations for internal or external meetings and events.
• Collect and monitor relevant data for several key performance indicators.
• Regular update of dashboards, tracking tools and spreadsheets.
• General Administration duties.

Qualifications

Qualified candidates must have:

• Minimum Bac+2 diploma or equivalent.
• Minimum 3 years of previous solid administrative experience.
• Excellent organizational, communication, teamwork and numeric skills.
• Capable of handling details of a confidential nature and performing administrative functions with great attention to details.
• Full Microsoft Office literacy including solid Excel mastery.
• Fluency in French & English - written & oral. Other European languages would be a plus

If you are interested in being considered for this position, please apply via Job Postings within Employee Career Center following the instructions ().

Please submit your application (with CV and motivation letter).

Closing date for Internal Applications: September 30th, 2026