Events Coordinator

The Glencoe Club is a private, family-oriented sports and social club located in the Elbow Park neighbourhood of Calgary, Alberta. Our members can train and play in our leading-edge sports and recreation facilities; grow and excel in our vast array of programs; enjoy our specialist services; dine in our first-class restaurants; and create lifelong memories with family and friends.

If you are genuinely passionate about our vision to be our members’ second home, providing excellence in all that we do, have a proven track record for creating exceptional experiences through your interactions and champion our values of respect, wellness, integrity, relationships, caring and innovation we want to hear from you.

We are seeking a dedicated and detail-oriented, full-time Events Coordinator to join our Events Team. Supporting the Event Services Supervisor, and working closely alongside our other Events Coordinator, you’ll play a pivotal role in creating memorable experiences for our members and employees by planning, organizing, and executing a wide range of events at both The Glencoe Club and Glencoe Golf & Country Club. In this role, you’ll coordinate the many details that bring an event together – from initial planning and stakeholder communication, through to logistics and execution – all while meeting or exceeding client expectations throughout the process. If you thrive in a fast-paced, collaborative environment, enjoy managing multiple priorities, and take pride in creating seamless and memorable event experiences, we want to hear from you!

Responsibilities:

• Coordinate the planning and execution of a diverse range of events, including corporate meetings, celebrations of life, social gatherings, and internal sports league events
• Bring creativity and fresh ideas to the planning and execution of member-focused Club events, including Mother’s Day, Stampede, Christmas, and other signature celebrations
• Serve as a key point of contact for members and employees throughout the event booking and planning process, providing responsive, personalized, and attentive service event inquiries, ensuring a seamless booking experience
• Create and manage comprehensive Banquet Event Orders (BEOs) that detail every element, from setup specifics and food & beverage selections to AV needs, décor, and precise timelines
• Partner with the Banquet team to ensure events are set up and delivered seamlessly, followed by timely post-event debriefs, payment completion, and collection of valuable feedback for implementing into future events
• Prepare and distribute the Weekly BEO Package & Events Sheet, keeping all relevant departments informed, updated, and on track
• Drive efficiency by ensuring timely Banquet POS updates and assisting in the creation of daily, weekly, monthly, and annual event reports
• Collaborate closely with the Event Services Supervisor, Food & Beverage teams, and other key departments to deliver outstanding events at both clubs

Qualifications:

• Minimum 2 years’ experience in event coordination, hospitality or related fields
• High school diploma, with a degree, diploma, or certificate in event management, business, tourism or hospitality considered an asset
• Proven experience managing multiple events simultaneously, preferably within Club or multi-functional facility environments
• Exceptional organizational, multitasking, and problem-solving abilities with keen attention to detail.
• Professional and diplomatic communication style to engage effectively with members and staff.
• Experience with event management systems (e.g., Northstar, Birchstreet) is an asset
• Strong team player dedicated to delivering exceptional service
• Strong adaptability with high standards of honesty, integrity, and ethical conduct

Why choose us:

• An inclusive and diverse working environment highlighted by creativity and collaboration, featuring top industry leaders
• Numerous opportunities for personal and professional growth including training and development
• Delicious, fulsome employee meals prepared daily
• Employee referral program that rewards the additional talent you bring
• Numerous employee recognition programs to reward you for your incredible efforts
• Comprehensive health and dental benefits available for you and your family
• An Employee/Employer contributed to RRSP plan

Additional Details:

This is a full-time, salaried position that reports to the Events Services Supervisor. The successful candidate will require reliable transportation between both clubs and may be required to work a variety of shifts on occasion including weekdays, evenings, weekends and holidays based on the nature of the business.

The successful applicant will be required to complete a background check as well as Respect in the Workplace certification prior to commencing employment.

Qualified applicants are invited to submit their application by Wednesday, September 30th.

Applicants must be legally eligible to work in Canada. The Club does not provide assistance with obtaining Canadian work authorization.

Additional information about The Glencoe, including offerings and additional opportunities can be found on our website: Glencoejobs.org.

We thank all applicants for their interest in working for the Glencoe, although only short-listed candidates will be contacted directly.