Director of Parish Operations

Director of Parish Operations

Saint Matthias Catholic Church

128 Bryn Mawr Avenue

Bala Cynwyd, PA 19004\

610-664-0207 - saintmatthias.org

Pastor: Joseph F. Gleason – fr.jgleason@saintmatthias.org

Job Summary:
The Director of Parish Operations supports the Pastor and staff of Saint Matthias Parish by overseeing the parish’s physical and financial resources, ensuring that all ministries and administrative functions operate efficiently. As a committed person of faith who upholds Gospel values and responsible stewardship, the Director of Operations plays a key role in helping the parish fulfill its mission.

Essential Responsibilities:

The Director of Operations is responsible for managing the business and financial affairs of the parish. This individual serves as the primary liaison between Saint Matthias Parish and the Office for Parish Service and Support (OPSS) of the Archdiocese of Philadelphia, which provides bookkeeping services. This role requires professional expertise in multiple areas—such as accounting, human resources, facilities management, and supervision—and relies on strong independent judgment.

Key responsibilities include:

• Collaborate with OPSS on the coordination and management of the annual parish budget.
• Supervise the Facilities Manager and the Sacristan/Custodian.
• Work with the Finance Council and Facilities Manager to develop and execute short- and long-term maintenance plans for parish buildings and property.
• Work with Facilities Director on maintenance projects.

Human Resources Management:

• Create and maintain personnel files.
• Track sick days and paid time off (PTO).
• Collect and report employee timesheets to OPSS weekly.
• Administer all employee benefits, including health, dental, vision, disability leave, vacation, sick leave, FMLA, and workers' compensation.
• Provide assistance to:
  • Parish Secretary
  • Director of Parish Faith Formation
  • Parish Center Staff
  • Rectory Staff
• Assist the Pastor with recruitment, hiring, staff counseling, terminations, and restructuring.
• Support implementation of personnel policies as directed by the Pastor and Archdiocese.
• Conduct or assist with periodic employee evaluations.
• Research and make recommendations on salary and benefits as needed.

Fiscal Management:

• Oversee weekly collections, including Sunday offerings and second collections.
• Establish and supervise counting teams, ensuring proper protocols.
• Ensure timely deposit and reporting to OPSS
• Oversee the submission of all invoices, bills, and financial documents to OPSS with appropriate documentation and payment.
• Reconcile monthly credit card statements. Upload credit card receipts to drive.
• Improve and standardize office procedures for expenses, reimbursements, and approvals.
• Schedule quarterly Finance Council meetings, coordinate OPSS participation, and serve as council secretary.
• Support OPSS in preparing the annual parish budget.
• Assist in donor correspondence, donor inquiries, and annual Parish Appeal coordination.
• Collaborate with the Pastor and Finance Council to publish quarterly and year-end financial reports to the parish.

Office & Facilities Management:

• Serve as the primary liaison for The Goddard School and oversee lease agreements. (With Help from Phil Schneider in Property Services)
• Coordinate with the Parish Facilities Supervisor for all Parish rentals and facility contracts. Upkeep of rental contracts, insurance waivers and Certificate of Liabilities, and rental calendar.
• Work with the Parish Secretary to maintain a comprehensive Parish Master Calendar.
• Manage parish technology systems, including network access and password controls.

Other Duties:

• Build and maintain effective working relationships with the Pastoral and Finance Councils.
• Meet regularly with the Pastor and participate in Council and Archdiocesan meetings as appropriate.

Candidate Profile

• Is a practicing Catholic in good standing.
• Ideally holds a bachelor’s degree in human resources, finance or church management, or its academic equivalent.

· An understanding of the dynamics of parish life and the relationship of a parish to the Archdiocese of Philadelphia.

· Is skilled in general administration, decision-making, delegation of tasks, negotiation and conflict resolution.

· Is aware of the Church’s tradition of stewardship and can invite and empower parishioners into a collaborative participation in parish life

• Proficiency in the use of relevant technology.
• Ability to work professionally and collaboratively with the Pastor, to whom the Director reports.
• Must have experience with MS Office and have good personal and technological communication skills.

Relevant Experience

• Has a minimum of 3 years’ experience in relevant fields.
• Is committed to participation in Diocesan and/or other programs that will enhance and continue his/her professional development in the diocesan context
• Must be in full compliance with the Diocesan Child and Youth Protection Policy.

Salary and Benefits

· Based on experience

· This is a twelve (12) month, in office, part-time position