Director of Finance

KEY RESPONSIBLITIES & CORE REQUIREMENTS

Executive Committee & Strategic Partnership

• Serve as a strategic business partner to the General Manager, Executive Committee, department leaders, ownership, and corporate leadership.

• Provide timely, accurate, and actionable financial information, analysis, and recommendations to support business decisions.

• Conduct special financial analyses as requested by the General Manager or Corporate Office, and actively participate in Executive Committee and staff meetings.

• Develop practical financial solutions based on cost-benefit analysis, operational impact, and business objectives, and provide accurate policy interpretation.

• Assist other managers in interpreting financial statements, distributions, and other financial data.

Financial Reporting & Analysis

• Prepare and analyze monthly financial statements, forecasts, budgets, and other financial reports, ensuring accurate and timely completion of accounting entries.

• Identify financial risks, trends, opportunities, and areas of concern, and communicate findings to hotel and corporate leadership.

• Monitor hotel sales, expenses, labor costs, and profitability throughout each accounting period, and keep leadership informed of current and potential financial issues.

• Complete financial reports and requests from corporate leadership accurately and within established deadlines, including reporting outside standard SOP requirements when needed.

Internal Controls & Compliance

• Ensure compliance with corporate policies, brand standards, Standard Operating Procedures, accounting principles, and applicable laws and regulations.

• Maintain effective internal controls, cash-control procedures, audit processes, and financial reporting systems; review security over hotel assets and oversee inventory and financial audits.

• Maintain knowledge of and compliance with applicable city, county, and state tax laws, including sales tax, innkeeper, liquor, and labor regulations.

• Review contracts, leases, agreements, covenants, and financial restrictions applicable to the property, and identify and correct deficiencies in financial controls.

Budgeting & Capital Expenditures

• Manage the annual budgeting and forecasting process, including preparation, coordination, presentation, and ongoing monitoring.

• Coordinate all aspects of the capital expenditure budget in accordance with company and property procedures, and complete return-on-investment (ROI) analyses as appropriate.

• Coordinate the property's labor management system and related payroll financial processes.

Accounts Receivable & Credit Management

• Oversee accounts receivable activities, credit management, collections, and bad-debt controls, and maintain standards for aging and average collection periods.

• Establish and audit compliance with the property's local credit policy, and approve major accounts for credit in accordance with local and company guidelines.

• Conduct credit and write-off meetings as requested and prepare accurate, timely credit-loss reporting.

• Review major group, banquet, and event accounts prior to arrival to ensure appropriate credit approval and payment arrangements.

Balance Sheet & Inventory Control

• Reconcile asset and liability accounts on a timely basis, ensuring appropriate accruals, prepaid expenses, and other account balances.

• Calculate and monitor inventory turnover ratios and days-available for major asset categories, including food, beverage, linen, guest supplies, and uniforms.

• Partner with department leaders to maintain inventory balances according to established, realistic par levels, and comply with company procedures on payment terms and vendor obligations.

Department Leadership

• Recruit, train, coach, develop, and evaluate finance department team members to promote accountability, accuracy, and professional growth.

• Maintain and update finance department procedures, job descriptions, and operating standards, and establish effective cross-training programs.

• Collaborate with department leaders to improve financial performance, operational efficiency, and profitability.

• Perform other duties as assigned by hotel management.