Design Records Specialist

Position Title:

Design Records Specialist

Compensation:

$38,376.00 - 42,302.00

Department:

University Libraries_Q

Start Date:

08/03/2026

About this opportunity:

Ball State University Libraries is searching for an energetic and detail-oriented person to join our committed and highly engaged Archives and Special Collections team, responsible for analyzing, organizing, arranging, and creating
collection-level and item-level description for archival materials, including architectural and design drawings, photographs, objects, ephemera, and other records, according to archival best practices and professional and national standards. If you are excited by the possibilities of this important role in preserving the records of Indiana's built environment, we invite you to consider joining us in our mission "to create transformative experiences for diverse communities of learners."

Assignment may require some evenings and/or weekends.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Analyze, organize, and describe the archival collections of the Andrew Seager Archives of the Built Environment according to professional and national standards to provide discovery and access for users; participate in and support the acquisition and digitization of architectural and design records, including electronic records; support a collaborative work environment and service culture in order to advance the strategic direction of the University Libraries.

Duties & Responsibilities:

1. Analyze, organize, arrange, and create collection-level and item-level description for archival materials including architectural and design drawings, photographs, objects, ephemera, and other records, according to archival best practices and professional and national standards.

2.In collaboration with the Archivist for Architectural and Design Records, identify and select architectural and design drawings and other materials for digitization, access, and discovery in the University Libraries’ digital repositories in accordance with applicable copyright and access standards and considerations.

3. Collaborate with the Archivist for Architectural and Design Records in organizing and preparing archival materials for digitization, access, and discovery in the University Libraries’ digital repositories; research, create, and record descriptive metadata for materials to be digitized and born-digital materials; develop and manage databases and web-based tools for access and discovery.

4. Perform preservation and conservation tasks to ensure sound and efficient preservation of archival materials including cleaning, humidifying, flattening, and encapsulating archival materials.

5. Support the operations of the Andrew Seager Archives of the Built Environment, including reference services and instruction, as needed.

6. Perform other related duties as assigned.

7. Maintain regular and predictable attendance.

Minimum Qualifications:

• Bachelor’s degree or equivalent in library science, records management, history, museum studies or related area from an accredited institution or equivalent.
• At least one year of experience in archives, library, or related area.
• Strong organizational skills; effective oral and written communication skills; working knowledge of basic Microsoft Office applications; physical ability to lift archival boxes weighing up to 35 pounds and to push a loaded cart up to 100 pounds; knowledge of North American architecture.

Preferred Qualifications

• Advanced degree in library or archival science, history, architecture, historic preservation, or related area.
• Experience with information technology applications in an archives and/or library environment; experience with ArchivesSpace or related collection management platform(s).
• Experience working with architectural and design records and/or performing records management tasks in a design firm; experience creating descriptive metadata; experience conducting historical research.

How to apply:

For inquiries, please contact: University Libraries, Dean's Office at 765-285-5277.

Please follow upload instructions to attach all of the required supporting documents listed below: NOTE: Do not use the Autofill feature for resume:

• Resume
• Cover Letter
• Undergraduate Transcripts (optional)

Applications must be received by August 14, 2026, at 12:01 AM.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.