At AlfaDocs, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.
We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.
As an Onboarding Specialist, you'll help healthcare professionals successfully adopt AlfaDocs and transform the way they manage their practice.
You will:
- Guide customers through the onboarding journey, from kickoff to successful adoption.
- Understand each practice's workflows and recommend best practices to improve productivity and profitability.
- Deliver engaging training sessions for doctors, secretaries, and practice managers.
- Manage onboarding projects, coordinating milestones, timelines, and stakeholders.
- Set clear expectations, proactively identify risks, and remove adoption blockers.
- Handle challenging conversations with confidence, maintaining customer trust even in difficult situations.
- Collaborate closely with Sales, Customer Success, Support, and Product to deliver a seamless customer experience.
- Act as the voice of the customer, sharing insights to continuously improve our product and onboarding experience.
Requirements
- 1+ year of experience in Customer Success, Onboarding, Consulting, Implementation, or Sales.
- Excellent communication, presentation, and active listening skills.
- Strong stakeholder management and conflict resolution skills.
- Ability to manage multiple projects while staying organized and focused on priorities.
- Customer-centric mindset with strong problem-solving abilities.
- Ability to influence customers through a consultative approach and build long-term trust.
- Ownership, resilience, and a proactive attitude.
- Passion for technology and digital transformation.
- Experience with CRM and help desk platforms (HubSpot, Salesforce, Intercom, Zendesk, or similar).
- Native Italian and fluent English (C1).
- Based near Munich or Milan, or willing to relocate.
Administrative Info:
- Contract: indefinite term contract
- Salary range: 30K + 15% bonus (OTE)
- Location: Milan - Via Eritrea n.21 20157 (Palazzo Tecniche Nuove) / Munchen -AlfaDocs GmbH Balanstraße 73, 81541
- Office Model: Hybrid Mode 3 days in the office, 2 days remote
- Working hours: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break
- Trial Period: 30 days
- Start Date: Starting September 2026
Benefits
- Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor.
- Bonus for paid English or German language courses.
- Training courses, books, workshops, and team-building activities for personal and professional growth.
- Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
- Regular company reunions (yearly meetups, Christmas dinner)
- Snacks and fruit always available in the office, along with good beer at the end of the week.
Selection Process:
- Call with Talent Acquisition (30 min)
- Interview with Team Leader & Head of CS (60 min)
- Job Offer